Office & Events Coordinator (Part-Time)

Axion•New York, NY

8d•$20 - $30•Hybrid

About The Position

Axion is seeking a part-time Office & Events Coordinator to manage their Williamsburg HQ and foster an engaging in-office culture. This role involves ensuring the smooth operation of the office space and owning an events calendar. The position is approximately 15-20 hours per week, with a requirement to be onsite at least 3 days a week. Flexibility is offered in structuring the hours. The ideal candidate will possess a "can do" attitude and be willing to contribute to a wide range of operational and culture-building activities.

Requirements

A "no task is too small" attitude; willingness to do what needs to be done.
An upbeat, friendly demeanor that sets a positive tone for the office.
Self-starter mentality, taking initiative without prompting.
1+ years of experience in office management, workplace operations, events, or hospitality.
Experience planning events, ranging from small happy hours to large company celebrations.
Comfort in managing vendors and adhering to a budget.
Strong organizational skills.
Excellent written and verbal communication skills.
High level of discretion.
Proficiency in Google Workspace, Slack, and conferencing tools like Zoom.
Ability to be onsite in Williamsburg at least 3 days per week.

Nice To Haves

An operator who thrives in fast-moving, high-accountability environments.
Takes pride in getting things done thoughtfully, efficiently, and without drama.
Energized by ambiguity and comfortable flexing between planning and execution.
Brings genuine warmth and notices details that make a workplace feel good.
Low-ego but high-agency; does not require constant direction, creates momentum, and takes ownership for outcomes.

Responsibilities

Keep the office stocked with snacks, beverages, and office supplies.
Strategize and implement methods for maintaining office organization, including sourcing storage solutions and closet organizers.
Track inventory of work accessories and stationery.
Coordinate building access for employees and act as the liaison with building management.
Ensure new hires have a prepared desk, greet visitors, and address in-office inquiries.
Manage vendor relationships.
Fully manage the Axion events calendar.
Curate team-building activities to enhance in-office culture.
Organize quarterly happy hours and support individual teams in planning their own events.
Lead larger team celebrations and annual company-wide events, such as the holiday party and summer event.