Office Coordinator (1.0 FTE Day)

Franciscan Alliance, Inc.•Indianapolis, IN

2d•Onsite

About The Position

The Office Coordinator is responsible for administrative and clerical functions that support effective and efficient office operations. The position coordinates and schedules office events, activities, and programs; performs administrative tasks according to office needs; and helps run the bed board to improve process efficiency. Other duties may also be required. The schedule is Monday through Friday, 11:00 a.m. to 7:30 p.m. Travel is never or rarely required. Franciscan Health states that eligible employees receive comprehensive benefits; details are available on its career site.

Requirements

High school diploma or GED.
One year of experience with Excel and Microsoft products.
One year of office or administrative experience.
American Heart Association CPR certification is preferred.
American Heart Association First Aid certification is preferred.
Travel is never or rarely required.

Nice To Haves

One year of accounts payable or accounts receivable experience.
American Heart Association CPR certification.
American Heart Association First Aid certification.

Responsibilities

Complete data entry and retrieve required information using computer software and applications.
Reconcile daily cash deposits and handle cash.
Make membership adjustments, including cancellations, renewals, leaves of absence, billing-method changes, and adding or removing services.
Schedule meetings and record meeting minutes.
Process accounts payable and accounts receivable.
Maintain accurate facility records and statistics, and run reports as required.
Greet visitors, provide information, and direct them appropriately.
Answer multi-line telephone calls, respond to callers’ questions, or direct callers to the appropriate party.
Perform administrative support tasks such as copying, scanning, faxing, and typing letters and documents.
Coordinate office records and file management, mail receipt and routing, and electronic file management.
Work on shared document sites, including SharePoint and Teams, updating or modifying files and folders as directed.
Collaborate with office departments to receive, route, prepare, and distribute communications, including emails and letters.
Coordinate and schedule office events, activities, and programs.
Help run the bed board to make the process more efficient.
Perform other duties as required by the office.