Office Coordinator

MS Walker•New Rochelle, NY

2d•$50,000 - $60,000•Onsite

About The Position

M.S. Walker New York is hiring for an Office Coordinator and are looking for someone to start at the beginning of May. This role is full-time in office at the New Rochelle, NY facility during office hours (Monday to Friday approximately 8:30 AM-4:30 PM). The primary responsibility of the role will be administrative support to our sales and brand management team. There will be both reception/office support responsibilities as well as admin and analyst support.

Requirements

1-2 year of experience in a similar role
Experienced MS Office user with strong Excel skills
High attention to detail
Excellent oral and written communication skills
Ability to stay on task and stay organized while working on multiple deadlines

Responsibilities

Serve as the first point of contact for office communications (phones, mail, email inquiries).
Manage day-to-day office operations, including meeting coordination and shipment handling (internal/external).
Maintain office supply inventory and oversee vendor relationships (e.g., cleaning services, equipment providers).
Provide administrative support to leadership, including calendar management and document preparation.
Perform general administrative and ad hoc support tasks as needed.
Prepare and distribute specific daily, weekly, and monthly sales reports using internal software platforms.
Support data cleanup and maintenance initiatives to improve reporting accuracy and operational efficiency.
Process and track checks and related payments.
Assist with supplier accounts receivable (A/R) tracking and follow-ups.
Support invoice tracking, credit memo processing, tasting credits, and basic reconciliations.
Conduct daily inbound and landed cost audits to ensure accuracy and compliance.
Provide support for internal and external events.
Collaborate cross-functionally with marketing, sales, and brand teams to support in-market execution.
Monitor and track event and marketing budget spend.
Work closely with marketing, sales, and brand management to ensure teams have necessary tools and resources.
Support interdepartmental initiatives and communication.