Office Coordinator

Arch•New York, NY

3d•$68,000 - $70,000•Onsite

About The Position

Arch is seeking an Office Coordinator to enhance the office experience for employees, candidates, clients, and guests. This role is crucial for ensuring a smooth, welcoming, and well-organized workplace. The Office Coordinator will be a primary point of contact, managing front desk operations, guest coordination, conference room readiness, and overall office hospitality. The ideal candidate is warm, organized, proactive, and detail-oriented, with a passion for creating a positive in-person experience and managing operational logistics.

Requirements

~1 to 3 years of experience in workplace operations, office coordination, hospitality, reception, administrative support, events, or another highly people-facing operational role.
Take ownership and follow through, especially when coordinating logistics or helping solve day-to-day workplace needs.
Have worked with building security, visitor management tools, access systems, or office entry processes.
Are energized by creating a great experience for employees, candidates, clients, and guests.
Are highly organized and comfortable managing multiple moving pieces at once.
Have excellent communication skills and feel comfortable interacting with employees, visitors, vendors, building teams, and senior leaders.
Have strong attention to detail and notice the little things that make a space feel polished and prepared.
Are calm, flexible, and solutions-oriented in a busy office environment.
Are comfortable using tools like Google Calendar, Slack, visitor management systems, or similar workplace tools.
Are excited to work onsite and be part of the daily rhythm of a fast-growing company.

Nice To Haves

Experience supporting a high-growth startup, tech company, financial services firm, or similarly fast-paced environment.
Coordinated interviews, client visits, executive meetings, onsite events, or office lunches.
Experience supporting shared calendars, conference room logistics, office vendors, or hospitality programs.

Responsibilities

Owning the front desk experience, including greeting employees, candidates, clients, and guests with warmth and professionalism.
Helping maintain a clean, organized, and welcoming office environment.
Managing guest check-in, visitor tracking, and coordination with internal hosts to ensure a smooth arrival experience.
Serving as the point person for guest schedules and visitor logistics, including keeping track of who is expected in the office and when.
Partnering closely with building security to support visitor access, office entry, and day-to-day coordination needs.
Partnering with our Workplace Manager on our supplies & merchandise inventory.
Supporting conference room readiness, including setup, cleanup, supplies, technology checks, and meeting transitions.
Helping ensure conference rooms are being used effectively throughout the day and that meetings are not displaced or disrupted.
Coordinating hospitality needs for guests, candidates, clients, leadership meetings, and internal events.
Supporting lunch coordination and other food and beverage logistics as needed.
Triaging day-to-day workplace questions and routing issues to the right internal teams, vendors, or building contacts.
Supporting Google Calendar ownership for shared spaces, office events, meetings, or workplace logistics as needed.
Partnering with the broader People and Workplace teams to improve office processes and make the employee and guest experience smoother over time.