Office Coordinator

DPR Construction•Phoenix, AZ

3d•Onsite

About The Position

DPR Construction is seeking a receptionist/office administrator with at least 5 years of administrative experience. This position will work with all members of the organization, as well as our clients and vendors.

Requirements

Excellent listening skills and strong communication skills.
Ability to identify and resolve issues.
Professionalism and pleasant demeanor.
Proficient computer skills.
5+ years of administrative work.
A strong work ethic and a "can-do" attitude about DPR.

Responsibilities

Greeting visitors and guests – direct to appropriate person/meeting room.
Phones - answering calls and transfer/forward as needed; use VM/EM/cell/ speed dial list.
Mail – open, date stamp, sort, and distribute. If time critical, email recipient.
Receive incoming packages (UPS, Fed Ex, GSO, Barker Blue, Costco and Couriers ) and notify recipients.
Prepare outgoing packages as needed including inter-office mail.
Request delivery verification from shipping vendor and maintain shipping log.
USPS mail – drop off mail at end of the day on Fridays at post office.
Code Fed Ex and GSO account summary for region.
Assist marketing with shipping of holiday cards and gifts.
E-faxes – direct to appropriate person.
Assist with conference room reservations.
Assist with conference room set-up for meetings and events.
Direct catering vendors to appropriate room for set-up.
Assist with daily lunch orders as needed.
Provide administrative support as needed.
Clean espresso machine once daily.
Liaison with facilities manager and janitorial service; promptly reporting any maintenance issues.
Support the ordering and service for new mobile phones, and terminate and collect devices.