Office Coordinator, Classical Christian Honors College

University of Northwestern - St. Paul•Minnesota, MN

3d•$20 - $21•Onsite

About The Position

The Office Coordinator provides administrative, operational, and communication support for the Classical Christian Honors College. The role helps ensure efficient day-to-day operations, supports faculty and students, coordinates departmental processes, and maintains a welcoming, organized office environment aligned with Northwestern’s mission. All employees serve as ministers of the gospel of Jesus Christ by partnering with the University to disciple students intellectually and spiritually, and with Northwestern Media to lead people to Christ and nurture believers in their faith. The work environment is a suburban Christian university or Christian-owned and operated radio station, alongside people committed to Jesus Christ and Northwestern’s mission and values, and who agree to abide by Northwestern policies. The anticipated start date is January 2027. Applicants must be authorized to work for any employer in the United States; the employer cannot sponsor or take over sponsorship of an employment visa.

Requirements

Associate degree or equivalent combination of education and administrative experience.
At least one year of relevant administrative experience.
Strong organizational, communication, and customer service skills.
Maintain a growing personal relationship with Jesus Christ, reflect His character in interactions, and uphold and embrace Northwestern’s mission, Doctrinal Statement, and Declaration of Christian Community.
Able to work independently and collaboratively with minimal supervision.
Maintain discretion and handle sensitive information appropriately.
Strong time-management and problem-solving abilities; able to prioritize, meet deadlines, and maintain attention to detail.
Intermediate to advanced computer skills, including Microsoft Office and related software.
Strong writing, editing, proofreading, and verbal communication skills.
Willingness to work occasional evenings and weekends as needed.
Familiarity with managing budgets and financial resources within assigned responsibilities.
Valid driver’s license and access to reliable transportation.
Must pass initial and ongoing background checks.
Authorized to work for any employer in the United States; employment visa sponsorship is unavailable.

Nice To Haves

Bachelor’s degree or equivalent experience.
At least two years of experience in higher education or nonprofit environments.
At least two years of experience in a classical education setting.
Familiarity with student information systems or learning management systems.

Responsibilities

Support daily office operations, maintain organized information systems, and promote consistent practices aligned with institutional standards.
Guide student employees through training, scheduling, and timesheet processes.
Partner with faculty to anticipate needs, coordinate resources, and support classroom instruction.
Track academic-term timelines and help ensure information and materials flow efficiently among stakeholders.
Serve as a welcoming first point of contact for students and connect them with information, resources, and departmental support.
Collaborate on advising, registration, events, and initiatives that strengthen student engagement and retention.
Help coordinate course scheduling, catalog updates, textbook orders, and academic records.
Gather assessment data, maintain accreditation documentation, and manage databases supporting program quality and institutional compliance.
Assist with departmental budget monitoring and financial planning conversations.
Process purchasing, reimbursements, vendor orders, and monthly P-card reconciliation.
Help prepare internal communications, including announcements, newsletters, and meeting materials.
Maintain department webpages and shared information channels, ensuring content is current, accessible, and aligned with institutional messaging.
Coordinate logistics for events, meetings, student activities, and committee projects.
Support specialized initiatives, including department activities and cross-cultural or study-abroad programs, through planning, documentation, operational coordination, and on-site event support and attendance as needed.
Perform other duties as requested or assigned.
Partner with the University and Northwestern Media in their Christian missions and support the spiritual and intellectual development of students and listeners.