Part-Time Office Coordinator

Lumexa Imaging•Raleigh, NC

4d•Onsite

About The Position

Lumexa Imaging is seeking a highly organized, proactive, and customer-service-oriented Part-Time Office Coordinator to support the day-to-day operations of our corporate office in the North Hills area of Raleigh, NC. This role is ideal for an individual who enjoys creating a welcoming and efficient workplace environment while managing a variety of administrative and office coordination responsibilities. While scheduling is flexible, the successful candidate must be available to work on-site regularly 4 days per week for approximately 3–4 hours per day. Additional hours may occasionally be required to support larger meetings, events, or special projects.

Requirements

Previous experience in office administration, office coordination, executive support, hospitality, or a related role preferred.
Strong organizational skills with exceptional attention to detail.
Excellent verbal and written communication skills.
Ability to manage multiple priorities and work independently.
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Professional demeanor with strong customer service and interpersonal skills.

Nice To Haves

Experience with Oracle purchasing/procurement systems is a plus.
Self-starter who takes initiative and anticipates needs.
Reliable and dependable with a consistent on-site presence.
Strong problem-solving skills and ability to adapt to changing priorities.
Positive attitude and commitment to creating an outstanding workplace experience.

Responsibilities

Serve as the primary point of contact for office-related administrative needs.
Maintain a professional, organized, and welcoming office environment.
Enter and track work orders for office suite maintenance and facility-related requests.
Manage incoming and outgoing mail and package deliveries, including sorting and distributing correspondence to on-site employees and coordinating shipment or forwarding of items to remote team members as needed.
Coordinate with vendors to ensure office refreshments, snacks, beverages, and supplies remain adequately stocked.
Monitor inventory levels and proactively replenish items as needed.
Manage vendor relationships and service scheduling.
Coordinate conference room scheduling and meeting logistics.
Arrange catering, lunches, refreshments, and supplies for monthly employee celebrations and other meetings and events.
Support planning and execution of office gatherings, employee events, and special functions.
Provide occasional on-site support for larger meetings that may require additional hours.
Order office supplies and other approved items through the Oracle procurement system.
Track supply usage and maintain appropriate inventory levels.
Assist with invoice processing and purchasing documentation as needed.
Manage office suite access badges for employees, visitors, and contractors.
Coordinate parking information and access requirements for employees and guests.
Maintain office records and administrative documentation.
Perform other duties and responsibilities as assigned.