Front Office Coordinator (Part-Time)

Digital Air Strike•Scottsdale, AZ

2d•Onsite

About The Position

The Front Office Coordinator is a part-time, onsite role focused on keeping the office organized, welcoming employees, visitors, and guests, and supporting day-to-day operations. This person handles front-desk reception, light office and kitchen upkeep, corporate housing coordination, and supply management. The role is ideal for someone who enjoys variety, works well with people, and takes pride in clean, organized spaces. It works closely with the Office Manager and People Operations team, with clear processes, guidance, and support. Schedule • Part-time role with afternoon/early evening coverage preferred, which can work well for after-school availability. • Typical schedule: 4 days per week, Tuesday-Friday, with a consistent weekly pattern. • Some flexibility based on school or other commitments, with an emphasis on reliability.

Requirements

High school diploma or GED preferred but not required.
0-2 years of office, retail, hospitality, or customer service experience helpful but not required.
Reliable transportation to the Old Town Scottsdale headquarters and nearby corporate housing locations.
Strong customer service skills and a friendly, professional demeanor.
Good organizational skills, attention to detail, and ability to follow checklists and instructions.
Comfortable using basic technology, including email and office applications, and willing to learn new systems.
Ability to regularly lift and/or move up to 50 pounds and perform basic physical tasks such as standing, walking, kneeling, and crouching.

Nice To Haves

Naturally create a warm, welcoming atmosphere at the front desk and enjoy being around people all day.
Take pride in keeping spaces tidy, organized, and stocked, and notice when something is out of place.
Appreciate clear rules, checklists, and routines, and reliably follow established processes while adapting when priorities or business needs change.
Can move between multiple tasks, including greeting guests, restocking supplies, light cleaning, and supporting condos, without losing track of the details.
Are comfortable taking direction, asking questions, and making sure things are done right the first time.
Stay positive and courteous, even when the office is busy or plans change and a pivot is needed.

Responsibilities

Open and/or close the office as scheduled, following established checklists.
Greet incoming guests, vendors, and interview candidates with a friendly, professional presence.
Answer phones and direct calls or messages to the right team members.
Restock kitchen, office, and restroom supplies so everything is ready and in its proper place.
Perform light cleaning in common areas, such as wiping counters and straightening shared spaces.
Manage online supply subscriptions and place orders as needed.
Assist with restocking and inspections for off-site corporate condos to ensure they are neat, stocked, and guest ready.
Handle small deliveries and errands related to office and corporate housing needs.
Package and ship non-marketing and non-client items, following shipping instructions and tracking details.
Provide administrative support to People Operations as requested, such as filing, simple data entry, or preparing materials.
Complete special projects assigned by the Office Manager or Office Administrator.