Office Coordinator

PEAK6•Austin, TX

4d•Onsite

About The Position

As a Facilities Coordinator, you will be the first point of contact for all employees, executives, guests, and vendors at our organization, ensuring a professional and exemplary experience. You will be key in maintaining the operational efficiency of our office environment, overseeing administrative duties, and managing the reception area. This role is based out of our Austin HQ and will be in office 5x a week.

Requirements

2-5 years experience in a facilities role or in a professional office setting
Experience working with or alongside Executive suite
Excellent communication and interpersonal skills
Customer service mindset
Adaptability and flexibility to working hours in office
Ability to handle confidential information with discretion
Basic technical knowledge of IT equipment
Experience in managing budgets and expenses
Strong organizational and multitasking skills

Responsibilities

Serve as the first point of contact for employees, guests, and vendors, providing a high level of customer service.
Manage the guest registry and ensure that all guests are pre-registered with building security.
Oversee and support all administrative duties to ensure that the office is operating smoothly.
Maintain the workplace, ensuring it is clean and presentable by checking conference rooms, turning lights on, restocking the kitchen, and wiping counters.
Comply with building procedures, state, and local regulations to maintain a safe and clean office space.
Support setup and breakdown for onsite events, town halls, team gatherings, and catered meetings.
Coordinate logistics with vendors such as catering and A/V as needed.
Ensure event spaces are prepared in advance and reset promptly after use.
Provide personal support tasks such as running errands or managing personal appointments with prior agreement.
Assist in the management and execution of projects or initiatives led by executives.
Assist employees and executives with desk and conference room reservations.
Manage and modify daily the Google calendar for office events and reservations.
Contribute to facility budget and inventory management, ensuring effective resource Utilization.