Office Coordinator

Unison•San Francisco, CA

8d•Onsite

About The Position

Unison is seeking a highly organized, service-oriented Office Coordinator to oversee the day-to-day operations of our San Francisco headquarters. As the first point of contact for employees, visitors, and vendors, this individual plays a critical role in creating a welcoming, efficient, and well-run office environment. This position combines front desk administration, office operations, executive assistant, facilities coordination, and support for the People team. The ideal candidate is proactive, detail-oriented, and takes pride in ensuring that the workplace runs smoothly and professionally. This is an onsite role based in our San Francisco, California office, with an expectation of working in the office four to five days per week.

Requirements

5+ years of experience in office administration, executive support, facilities coordination, or a related administrative role.
Experience supporting senior leaders and managing calendars and meeting logistics.
Experience working with vendors, service providers, and property management teams.
Strong organizational skills and the ability to manage multiple priorities with minimal supervision.
Professional, approachable, and customer-service-oriented demeanor.
Excellent verbal and written communication skills.
High attention to detail and strong follow-through.
Proficiency with Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
Resourceful problem solver with a proactive mindset.
High school diploma or equivalent required; additional education is a plus.

Responsibilities

Provide administrative support to senior executives, including managing calendars, coordinating meetings, arranging catering, and handling other day-to-day scheduling needs.
Serve as the primary point of contact for employees, visitors, and external partners by answering phones, managing mail and deliveries, and maintaining a professional and welcoming office environment.
Oversee office facilities and vendor relationships, including building management, cleaning services, shredding providers, office equipment technicians, and other service partners.
Manage office operations by ordering supplies, maintaining kitchen and common areas, coordinating access badges and parking, and addressing maintenance needs as they arise.
Support employee onboarding and assist with People team initiatives, including workspace setup, employee events, presentations, spreadsheets, and special projects.
Help foster a positive and engaging office culture by identifying opportunities to enhance the workplace experience for employees and guests.