Office Coordinator – Hawthorne, Nevada

Bay West LLC•Hawthorne, NV

9h•Onsite

About The Position

This position is contingent upon contract award and is expected to be based in Hawthorne, Nevada. As an Office Coordinator, you will play a key role in supporting daily office operations and ensuring efficient site administration. This position is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys supporting both people and processes.

Requirements

High school diploma or equivalent required
Minimum of 2 years of administrative or office support experience
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Strong organizational skills with attention to detail and accuracy.
Excellent verbal and written communication skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Ability to work independently and as part of a team.
Valid driver’s license may be required.
Must be legally authorized to work in the United States without sponsorship.

Nice To Haves

associate degree in business administration or related field preferred

Responsibilities

Manage daily office operations, including scheduling, correspondence, filing systems, and supply inventory.
Serve as the primary administrative point of contact for site personnel, visitors, and external vendors.
Coordinate meetings, conference calls, and site visits, including logistics and documentation.
Support onboarding activities, including new hire paperwork, badging, and orientation scheduling.
Assist with procurement activities, including purchase requests, tracking orders, and vendor coordination.
Ensure proper recordkeeping for safety, environmental, and operational documentation.
Handle incoming calls, emails, and mail distribution in a professional and timely manner.
Maintain confidentiality of sensitive information and personnel records.
Assist with special projects and administrative tasks as needed.