123-26-1 - Office Coordinator

Six Nations•Ohsweken, ON

11d•CA$49,500•Onsite

About The Position

The Office Coordinator reports to and works under the direction and supervision of the Manager of the Kanikonriio (Good Mind) Child & Youth Programs. The Office Coordinator – Kanikonriio (Good Mind) Child & Youth Programs is responsible for supporting the daily operations of the staff within the Youth Life Promotion, Indigenous Mental Health and Addictions, School Social Work, and Indigenous Community Worker Programs (herein referred to as “The Programs”). The role also includes assisting the Manager with the develop and delivery of child, youth, and family-based programming; monitoring and reporting on budgets and financial submissions; coordinating training and professional development opportunities; maintaining and updating in-house documentation and resources; and attending meetings with program partners as required.

Requirements

Will have a minimum of a College Diploma in Business Administration, Social Service Worker or a Post-Secondary Diploma in a related field with one year of administrative experience;
Preference will be given to Six Nations of the Grand River Band Members, persons of Haudenosaunee ancestry, or persons of Indigenous ancestry;
Able to provide a valid current G class license;
Able to provide a current and favourable drivers abstract with minimal offences;
Has access to a reliable vehicle with minimum 2 million dollar liability insurance;
Must have favourable criminal record check and vulnerable record check.

Nice To Haves

Will be familiar with relevant legislation, regulations and guidelines;
Will be knowledgeable about Haudenosaunee Culture and the contemporary characteristics of any social issues within the Six Nation’s social structure;
Will be proficient in Microsoft Office (Word, Excel, PowerPoint, SharePoint, Forms)
Will be knowledgeable in crisis intervention techniques and able to de-escalate urgent and crisis calls;
Will be familiar with other community services and external services for referral purposes;
Have at least one year of experience working with children, youth, and families.

Responsibilities

Arrange and schedule a network of resources, calendars, and itineraries for training, programming, and other important events;
Assist with the development and maintenance of a resources relevant to The Programs, and the services they deliver;
Maintain a catalogue of all equipment acquired, establish a system for loan, and monitor the upkeep of equipment;
Assist the Manager with the preparation of budgets, work plans, and program plans.
Answer, screen, direct inbound phone calls;
Receive and direct visitors and clients;
Handle requests for information and data;
Resolve administrative problems and inquires;
Photocopying, faxing, and mailing;
Unit support for time and attendance summaries.
Develop and maintain community contacts to assist with the development and delivery of services;
Support the development of curricula and purchasing for The Programs;
Schedule and coordinate meetings, appointments, travel arrangements, and events for the unit and guest facilitators as required;
Assist with the recording and reporting of statistics and data for internal and external stakeholders;
Prepare agendas for meetings and take meeting minutes as required;
Support The Programs’ networking and outreach initiatives;
Work respectfully and effectively with unit staff, department colleagues, Six Nations of the Grand River Council employees, and the broader community.
Any duties as assigned by the Manager which includes, but is not limited to, participation in the Tragic Events Response Team, Six Nations Community Emergency Measures Plan and participation in Crisis Services. Supporting and attending front-line programming and community events on an as-needed basis.