Office Coordinator

The Beaufort Bonnet Company•Lexington, KY

9d•Onsite

About The Position

The Office Coordinator provides support to the operations of The Beaufort Bonnet Company headquarters and the Head of Brand. While providing administrative support to the Head of Brand, the Office Coordinator is also responsible for supporting the “day to day” operations of the corporate office and related facilities.

Requirements

High School Diploma.
Generally, 1+ years of administrative experience
Advanced computer skills, Excel and Word

Nice To Haves

Bachelor's in business or related degree preferred but not required.
Stay organized and keep details top of mind.
Thrive juggling multiple projects and priorities.
Communicate clearly and work well as part of a team.
Make sound decisions and take initiative to get things done.
Stay calm, adaptable, and productive in a fast-paced, high-pressure environment.

Responsibilities

Maintain executive calendars, scheduling appointments, coordinating travel, and organizing executive meetings, including reserving meeting spaces, arranging catering, and preparing agendas and supporting materials.
Attend meetings as needed to document key discussion points, action items, and follow-up communications.
Research, compile, and prepare ad hoc business data, reports, presentations, and other materials at the direction of the Head of Brand.
Build and maintain strong working relationships with senior leadership, internal teams, and external partners while delivering exceptional customer service with professionalism and discretion.
Provide administrative and project support for Customer Relations initiatives and other cross-functional priorities as needed.
Perform special projects and other duties as assigned.
Provide daily facilities support for T.B.B.C. headquarters, including assisting office visitors, maintaining office supplies, monitoring facility-related expenses, and coordinating routine facility maintenance.
Process and audit invoices and expense reports for accuracy, completeness, and compliance with company policies; code, route, and submit approved items through Perceptive Content and Oxford Time & Expense.
Partner with employees, managers, and corporate teams to resolve invoice issues, respond to inquiries, and provide updates on outstanding vendor balances using standard Accounts Payable reporting tools.
Provide administrative support for accounting operations and projects, including data entry, payment status verification, documentation, and other assigned tasks.
Support Human Resources activities, including coordinating new hire onboarding, distributing employee communications, and welcoming candidates for onsite interviews.
Coordinate general office logistics, including arranging lunches, meetings, deliveries, and other administrative errands as needed.
Serve as the primary liaison between Oxford Travel Services and T.B.B.C., providing travel planning and coordination support as needed.
Maintain the lobby and conference rooms to ensure a clean, organized, and professional environment.
Contribute ideas and recommendations for employee engagement and in-office events.
Support the planning, coordination, and execution of employee and in-office events, providing hands-on assistance before, during, and after each event.
Support Retail Store Operations by coordinating logistics and procuring materials for new and existing store needs, including store opening events.