Office Coordinator

NAC Architecture•Seattle, WA

8d•$51,200 - $59,000•Onsite

About The Position

Provides general office support with a variety of clerical activities and related tasks. Responsible for answering incoming calls, directing calls to appropriate associates, maintaining cleanliness and professional look of the office & conference rooms, including dealing with janitorial services, contractors, service technicians and landlord. Responsible for mail distribution and scanning of mail as requested. Travel coordination including airline/hotel reservations, and administration of Easybiz. Assist in on-boarding tasks such as key assignment, office tour and seating chart. Keep watch over office security vulnerabilities. Insurance Certificate Requests. Responsible for the ordering, receiving, stocking and distribution of office supplies. Edits and formats project manuals/technical specifications. Code and copy incoming invoices and route appropriately. Monitors and facilitates office building maintenance as needed. Other related clerical duties such as photocopying, filing and collating including archiving files per schedule. Provides administrative support to departments as needed. Assist with the coordination and execution of office events as necessary. Ensure front office area and lobby and conference areas are clean and organized. Execute special projects as needed.

Requirements

Effective interpersonal communication skills, both oral and written.
Demonstrates trust and reliability.
Able to maintain a professional presence and demeanor that is reflective of an office environment.
Must be perceptive with the ability to communicate professionally relating to individuals at all levels within the firm.
Knowledge of general office procedures and equipment.
Strong organizational skills, ability to complete multiple projects simultaneously effectively and successfully with attention to detail.
Ability to work independently and with minimal supervision.
Demonstrates ability to complete tasks in an orderly and efficient manner.
Proficient in Microsoft Office Suite.
Hand/Wrist/Finger dexterity for 8 hours a day, 40 hours a week.
Ability to lift or move 25 lbs.
Ability to sit for long periods of time.

Nice To Haves

Associates Degree or higher preferred.
A minimum of 3 years of professional firm experience preferred.

Responsibilities

Answering incoming calls and directing them to appropriate associates.
Maintaining cleanliness and professional appearance of the office and conference rooms, including managing janitorial services, contractors, service technicians, and landlord interactions.
Distributing mail and scanning documents as requested.
Coordinating travel arrangements, including booking airline tickets and hotels, and managing Easybiz.
Assisting with onboarding tasks such as key assignment, office tours, and seating charts.
Monitoring office security vulnerabilities.
Handling insurance certificate requests.
Ordering, receiving, stocking, and distributing office supplies.
Editing and formatting project manuals and technical specifications.
Coding and copying incoming invoices and routing them appropriately.
Monitoring and facilitating office building maintenance.
Performing other clerical duties such as photocopying, filing, collating, and archiving files.
Providing administrative support to departments as needed.
Assisting with the coordination and execution of office events.
Ensuring the front office area, lobby, and conference areas are clean and organized.
Executing special projects as needed.