Office Coordinator

Kimley-Horn • Greenville, SC

7d • Onsite

About The Position

Kimley-Horn is looking for an Office Coordinator to join our team in Greenville, South Carolina (SC)! This is not a remote position. The Office Coordinator plays a key role in creating a welcoming, professional office environment for employees, clients, and visitors. This position serves as the office's first point of contact, providing exceptional customer service and supporting day‑to-day administrative and operational needs. Responsibilities include managing the front desk, greeting visitors, managing phone and conference room operations, coordinating meetings and interviews, assisting with office events, handling mail and invoices, and providing general administrative support to office leadership and project teams. Successful candidates are organized, proactive, detail‑oriented, and thrive in a collaborative, fast‑paced professional setting, while exemplifying Kimley‑Horn’s people‑first culture and commitment to excellence.

Requirements

• 4+ years in a corporate/professional environment in an Administrative role
• Strong verbal and written communication skills (grammar/proofreading)
• Strong proficiency in MS Office Suite
• Professional, organized, client-oriented, and deadline driven
• Proven ability to maintain confidentiality
• Able to anticipate needs and manage competing priorities
• Positive team player with commitment to quality
• Self-starter who can thrive in an environment where leaders often travel off site serving clients

Nice To Haves

• Contract management and billing experience preferred
• Graphics and PowerPoint skills preferred

Responsibilities

• Assist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents
• Assist with producing plans, project manuals, and reports This can consist of copying, printing, binding, filing, and scanning documents
• Compile meeting agendas, minutes, and other miscellaneous documents
• Proactively manage Outlook calendars (meetings/call scheduling)
• Book travel arrangements and manage expense reports
• Support the office’s monthly invoicing activities
• Partner with other administrative staff firm leaders
• Manage reception activities including: answer/direct phone calls, send/receive packages, and greet visitors
• Order supplies
• Maintain and upkeep production rooms, supply rooms, and common areas
• Assist with event planning and coordination
• Run occasional errands

Benefits

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed