Office Coordinator - NetWorth Realty of Milwaukee

NetWorth Realty USA•West Allis, WI

4d•Onsite

About The Position

NetWorth Realty of Milwaukee is seeking an Office Coordinator to support various aspects of the business, including recruiting, onboarding, office operations, and transaction coordination. The ideal candidate is tech-savvy, detail-oriented, organized, and able to manage multiple tasks effectively in a fast-paced environment. This role is crucial for ensuring the smooth and efficient operation of the office.

Requirements

Excellent verbal and written communication skills
Exceptional organizational skills with strong attention to detail
Ability to multitask and manage time effectively while meeting deadlines
Strong interpersonal and customer service skills
Proficient in Microsoft Office and related software
High school diploma or equivalent required
At least one year of office, administrative, or real estate experience required
Ability to lift 25 pounds
Ability to sit at a desk and work on a computer for extended periods
Must work in-person at the office

Nice To Haves

Recruiting or hiring experience is a plus

Responsibilities

Manage the full candidate experience from application to onboarding, ensuring timely and professional communication.
Review incoming applications, screen candidates, and coordinate interviews with the manager.
Maintain accurate candidate records and update hiring pipelines in the applicant tracking system.
Assist with scheduling interviews, preparing candidate materials, and facilitating a smooth interview process.
Support onboarding by preparing new hire paperwork, coordinating start dates, and ensuring new team members feel welcomed and prepared.
Help promote open roles through job postings, outreach, and recruiting platforms.
Answer incoming calls with a courteous and friendly demeanor.
Maintain and organize office supplies, order inventory, and coordinate office equipment maintenance.
Sort and distribute incoming mail and process outgoing mail.
Manage the office calendar, scheduling appointments and meetings for the manager and associates.
Perform clerical duties such as data entry, filing, and preparing documents and reports.
Manage calendars for key deadlines, including inspection periods, earnest money due dates, and closing schedules.
Assist with the contract-to-close process to help ensure deadlines are met.
Serve as a point of communication between the office team, corporate staff, outside agents, lenders, and title companies.
Gather and organize documents for property transactions, including funding packets, earnest money deposits, and disclosures.
Upload completed property folders and maintain organized electronic filing systems.
Create and maintain databases for team metrics and property profit analysis.
Record and submit monthly expenses via Expensify and Ramp.
Manage and pay office subscriptions, including water delivery, internet, RMLS dues, and more.
Coordinate with utility companies post-closing to ensure accuracy.
Order and distribute gifts for the office and clients.
Coordinate with professionals such as photographers for property listings.
Coordinate events, including dinners, sponsored events, and outings.
Plan travel arrangements for manager meetings and office trips.
Organize weekly morning meetings.