Office Coordinator/Transaction Coordinator at NetWorth Realty of Tampa

NetWorth Realty USA•Tampa, FL

5d•Onsite

About The Position

NetWorth Realty of Tampa is seeking an Office Coordinator/Transaction Coordinator to manage real estate transactions and handle office administration. This role requires someone who can keep things organized, manage multiple tasks, and ensure the team operates efficiently. The ideal candidate is tech-savvy, detail-oriented, and can handle pressure calmly.

Requirements

Fluent in English
A high school diploma or equivalent is required
At least one year of office, clerical, administrative, or real estate industry experience required
Proficient in Microsoft Office and other related software (Excel doesn’t scare you, right?)
Excellent verbal and written communication skills — you can write a great email and hold a conversation
Exceptional organizational skills with attention to detail (color-coded spreadsheets? Yes, please)
Ability to multitask and manage time effectively, with a proven ability to meet deadlines
Strong interpersonal and customer service skills
Ability to lift 25 lbs (those office supply boxes won’t move themselves)
Ability to sit at a desk and work on a computer screen for extended periods
Must work in-person at the office Monday-Friday from 9 AM - 5 PM

Nice To Haves

Recruiting and/or hiring experience is a plus!

Responsibilities

Manage the full candidate experience from application to onboarding, ensuring timely and professional communication.
Review incoming applications, screen candidates, and coordinate interviews with the manager.
Maintain accurate candidate records and update hiring pipelines in the applicant tracking system.
Assist with scheduling interviews, preparing candidate materials, and facilitating a smooth interview process.
Support onboarding by preparing new hire paperwork, coordinating start dates, and ensuring new team members feel welcomed and prepared.
Help promote open roles through job postings, outreach, and recruiting platforms.
Answer incoming calls with a courteous and friendly demeanor.
Maintain and organize office supplies, including ordering inventory and coordinating office equipment maintenance.
Sort and distribute incoming mail and process outgoing mail.
Perform clerical duties such as data entry, document filing, and preparing letters, memos, forms, and reports.
Manage office calendars, scheduling appointments and meetings for the manager and associates.
Manage calendars for important deadlines, such as inspection periods, earnest money due dates, and closing schedules.
Assist management with hiring efforts, including phone screens and interview scheduling.
Manage the contract-to-close process, ensuring deadlines are met.
Serve as the main point of communication between the office, corporate, agents, lenders, and escrow companies on closings.
Gather and organize all necessary documents for property transactions, including funding packets, earnest money deposits, property disclosures, etc.
Upload completed property folders to the drive and manage electronic filing systems.
Deposit checks and track down the origin of incoming wires.
Create and maintain databases for various metrics, including team points and profit analysis on sold properties.
Record and submit monthly expenses via Expensify and Ramp.
Manage and pay office subscriptions, including water delivery, internet, RMLS dues, and more.
Coordinate with utility companies post-closing to ensure accuracy.
Order and distribute gifts for the office and clients.
Coordinate with professionals such as photographers for property listings.
Coordinate events such as dinners, sponsored events, and outings.
Plan travel arrangements for manager meetings and office trips.
Organize the weekly morning meetings.