Office Coordinator

AVE by Korman Communities • Plymouth Meeting, PA

11d • $55,000 - $65,000 • Onsite

About The Position

Our hospitality-driven real estate brand is growing, and we are seeking hard-working and passionate top talent to grow their careers with us! If you are interested in being a pioneer with AVE as we continue to expand our portfolio of luxury flexible-stay apartment communities nationwide, apply today for an opportunity to join our award-winning team. For four consecutive years, AVE has been ranked in our tier as #1 Apartment Operator in the country, based on resident survey scores through the Kingsley Survey program!
Korman Communities, the parent company of the AVE brand, is seeking an Office Coordinator for their home office located in Plymouth Meeting, PA.
The Office Coordinator will hold a wide variety of responsibilities with the goal of ensuring the overall smooth operations of the home office as well as providing the highest level of support to our entire home office team including our c-level executives and other senior leaders. Most importantly, they must project a professional, positive, and enthusiastic demeanor at all times in an extremely fast-paced environment. This role requires the ability to proactively anticipate needs and operate with a sense of urgency in order to be successful. The ideal candidate is eager to learn our business from the ground up, be exposed to all our departments, and has a desire for a long-term career with our company.
This position is based 100% onsite at our Plymouth Meeting office, Monday through Friday 8:00am to 5:00pm.

Requirements

• Minimum of 1 to 2 years administrative support, executive assistant, office management, and/or front desk experience required
• Minimum of 1+ years of real estate and/or hospitality experience strongly preferred
• Advanced knowledge of Microsoft Excel, Microsoft Word, and Microsoft Outlook
• Exceptional verbal and written communications skills
• Strong time management skills and the ability to juggle multiple priorities simultaneously
• Ability to take initiative and approach daily functions in a proactive, professional, and positive manner
• High level of adaptability and flexibility

Responsibilities

• Provide the highest level of administrative support to all departments in the office including executive leadership, IT, HR, Accounting, Legal, etc.
• Assist our c-level executives and other senior leaders with calendar management, travel coordination, meal reservations, etc. as requested
• Act as a liaison between the home office and our onsite leadership team members
• Generate advanced level reporting
• Send office-wide communications regarding events, emergencies, etc.
• Schedule and coordinate meetings taking place at the home office and manage the conference room bookings accordingly
• Handle printing, scanning, email correspondence and follow-up as requested
• Manage the lobby front desk, including warmly welcoming all visitors with the highest level of professionalism and service orientation
• Answer phones and direct all calls and messages to the appropriate department
• Ensure the lobby, conference rooms, storage, printing, and kitchen areas are tidy and fully stocked at all times
• Manage closet inventory and ensure closet space stays organized
• Troubleshoot issues with office equipment (coffee machine, water filters, appliances, etc.) and ensure they function properly on a daily basis
• Communicate effectively with and act as primary point of contact for all vendors
• Order all office and kitchen supplies
• Order branded print materials such as brochures, flyers, etc. and maintain inventory
• Place catering orders for office-wide events
• Accept, ship, and distribute packages
• Maintain and update the office directory
• Complete a wide variety of tasks and projects based on business needs

Benefits

• PTO
• medical
• vision
• dental
• 401k
• paid Birthday Time Off
• paid Volunteer Time Off
• Complimentary furnished apartment stays at any AVE location nationwide for personal travel

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed