DOC Agency Record Office Coordinator

State of Illinois•Pana, IL

7d•$4,128 - $5,679•Onsite

About The Position

The Department of Corrections (IDOC) is seeking to hire an Office Coordinator Associate to perform technical office support functions for Record Offices statewide. This position will also serve as a Unit Secretary, responsible for organizing and maintaining control of statewide discharged master records, keyboarding various documents, and assisting in maintaining mailboxes. This role is ideal for individuals who are detail-oriented and possess the ability to multitask.

Requirements

Requires knowledge, skill and mental development equivalent to two (2) years of secretarial/business college, OR completion of high school and two (2) years of related office experience, OR two (2) years of independent business experience.
Requires ability to keyboard accurately 30 words per minute.
Requires ability to pass the IDOC/IDJJ background check.
Requires ability to pass a drug screen.
Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
This position is considered heavy work as defined by the U.S. Department of Labor (20 CFR 404.1567(d)). Heavy work involves lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds.
Requires ability to travel in the performance of duties, with overnight stays as appropriate.
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Nice To Haves

Prefers at least four (4) years of work experience performing clerical duties.
Prefers at least four (4) years of work experience organizing files in alpha-numeric order.
Prefers at least two (2) years of work experience using Microsoft Office Suite or similar software programs.
Prefers at least one (1) year of work experience creating and maintaining a physical and/or digital filing system.
Prefers at least one (1) year of work experience gathering and organizing data for auditing, projects, and/or reports.
Prefers at least one (1) year of work experience providing customer service and/or support.
Prefers at least one (1) year of work experience using standard office equipment such as printers, copiers, and/or fax machines.

Responsibilities

Performs technical office support functions for Record Offices statewide under the direction of the Chief and Assistant Chief Record Officers.
Serves as Unit Secretary, providing specialized office support for Record Offices statewide.
Organizes and maintains control of statewide discharged master records within storage weighing up to 80 pounds.
Keyboards technical correspondence, reports, and flow/statistical charts.
Assists in maintaining Inmate Records Unit and Statement of Facts mailboxes.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Health, life, vision, and dental insurance
12 weeks paid maternity/paternity leave
Pension Plan – vesting at 10 years for Tier II
Full 20-year retirement awards free health insurance during retirement
Deferred compensation and other pre-tax benefits programs
Paid state holidays 13-14 days annually
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
Employee Assistance Program and/or mental health resources