AGENCY - Temp, Agency

IPG Photonics•Oxford, MA

7h•Onsite

About The Position

The Accounts Payable Coordinator is responsible for delivering accurate and timely accounts payable services while upholding strong internal controls and ensuring compliance with company policies. This role plays a key part in maintaining positive vendor relationships, resolving discrepancies, and supporting the integrity of financial operations. The ideal candidate is detail‑oriented, highly organized, and able to thrive in a fast‑paced, collaborative environment.

Requirements

2+ years of accounts payable experience, preferably in a high-volume environment
Strong data entry skills; speed and accuracy
Proficiency with Microsoft Office; Outlook, Word and Excel
Ability to work independently in a fast-paced environment
Strong written and verbal communication skills
Experience in troubleshooting invoice discrepancies and reconciling vendor accounts
Detail-oriented and ability to meet deadlines

Nice To Haves

Bachelor’s Degree in Accounting, Finance or related
SAP Concur experience a plus

Responsibilities

Enter all invoices, verifying against purchase orders using Three-way purchase order matching
Research and resolve any discrepancies with invoices, purchase orders, and payments.
Collaborate with internal departments including Procurement and Receiving to resolve order discrepancies and invoice issues.
Ensure invoices are matched, approved, processed and paid in a timely manner in compliance with existing company policies and procedures
Obtain and maintain appropriate approvals and backup for all A/P transactions
Reconcile vendor statements on regular basis
Answer/Make phone calls for problem invoices, vendor issues or inquiries
Resolve any A/P issues; billing questions, disputes, etc.
Process weekly A/P check runs, ACH batches, and wire transfers
Issue stop-payments or coordinate purchase order amendments.
Analyze data using Excel spreadsheets
Adhere to company policy and strict processing deadlines
Produce reports as required, including regularly scheduled and on-demand reports
Review and audit employee expense reports submitted through SAP Concur for accuracy, completeness, and policy compliance (receipts, required fields, and proper expense coding).
Validate approvals and ensure appropriate documentation is attached; follow up with employees and approvers to resolve missing information or exceptions.
Process and post approved expense reports for reimbursement, coordinating with Payroll/Finance as needed and adhering to established cutoffs and deadlines.
Reconcile Concur transactions to corporate card activity and general ledger accounts; research and resolve discrepancies, duplicates, or out-of-policy charges.
Support Concur user questions and troubleshooting, including system access, report status, and receipt requirements; escalate system issues when appropriate.