Office Coordinator - Medicaid/SSA Specialist

BrightSpring Health Services•Indianapolis, IN

3d•$20 - $21•Onsite

About The Position

Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. This role involves processing payroll, managing employee timekeeping, handling general office duties, maintaining purchase cards, preparing property-related forms, and other assigned tasks. ResCare Community Living has five decades of experience in the disability services field, providing support to individuals who need assistance with daily living due to an intellectual, developmental, or cognitive disability. We provide a comprehensive range of high-quality services, including: community living, adult host homes for adults regardless of disability, behavioral/mental health support, in-home pharmacy solutions, telecare and remote support, supported employment and training programs, and day programs.

Requirements

High School diploma or GED equivalent
Two years of related office management or bookkeeping experience.
Proficient with Microsoft Word and Excel

Nice To Haves

Human Resources experience preferred

Responsibilities

Process Payroll per the operations payroll schedule, including distributing payroll checks and communicating payroll discrepancies to the business center.
Collection and review of employee punch correction forms and/or manual time sheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Business Center weekly.
Submit approved documents to the Business Center weekly.
Print Employee Time Detail reports from the Workforce Timekeeper system and distribute to supervisors for review.
Generate and distribute other Workforce Timekeeper or labor management reports per assigned frequency.
Collect and review employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Business Center weekly.
Perform general office duties, including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed.
Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to Bank statements and submit to Resource Center weekly.
Prepare and submit source forms for new locations, relation, lease renewals, and other property updates.
Other tasks as assigned.