Office Coordinator, Education Department

Neighbour 2 Neighbour Centre•Hamilton, ON

7d•Onsite

About The Position

The Office/Programs Coordinator will be responsible for the administrative tasks of the education department and will be the main point of contact between schools and volunteers for the Deban Brunette Literacy Program (DBLP). The position requires the use of a vehicle and some local travel. The ideal candidate will be passionate about education and volunteerism.

Requirements

Ability to receive a clear Vulnerable Sector Screening
Access to a vehicle and valid drivers’ license

Nice To Haves

Administrative experience: 2 years
Microsoft Office: 2 years
Volunteer coordination or volunteering: 2 years
Working with Children: 2 years

Responsibilities

Answer and direct general inquiries that come into the Education Department
Distribute emails, messages, and mail to the appropriate volunteers, clients, and other staff
Prepare school schedules, contact lists, calendars, and volunteer timesheets.
Prepare and distribute materials related to the DBLP
Maintain up-to-date information on volunteers related to contact and vulnerable sector screenings
Confirm volunteer shifts and implement them into the school schedules
Assist with the planning and facilitation of volunteer trainings
Provide support and information to volunteers as requested
Ensure volunteers have all materials necessary to complete their duties
Coordinate end of year celebration events for volunteers and the Education Department
Work with school staff to coordinate scheduling of program and use of space
Provide schools with enrollment sheets, selection criteria and program consent forms
Collect and maintain records of enrolled students
Maintain regular contact with schools to ensure that the program is running smoothly
Coordinate success celebrations with schools