Office Coordinator - Air Permitting (Health Services)

Shelby County•Memphis, TN

1d•Onsite

About The Position

This position is funded by a grant for a duration of time as defined by the grantor. Provides administrative and data coordination support for the Air Permitting program within Environmental Health. This position ensures accurate processing, tracking, and reporting of permitting data, supports public and internal inquiries, and assists with operational and clerical functions to ensure compliance with applicable policies, procedures, and regulatory requirements.

Requirements

Four (4) years of progressive administrative, clerical, payroll, data processing, or statistical work; and a high school diploma or possess a GED; OR Three (3) years of progressive administrative, clerical, payroll, data processing, or statistical work; and one (1) year of college study (30 semester hours or 36 quarter hours) from an accredited college or university.
Must be able to type 25 words per minute.

Nice To Haves

Knowledge of basic environmental health or regulatory program operations.

Responsibilities

Fulfills internal and external data requests, ensuring timely and accurate delivery of information.
Provides data support to program staff, including data entry, database maintenance, and basic analysis.
Prepares reports, fact sheets, presentations, and routine correspondence for review and approval.
Communicates professionally with the public and stakeholders, responding to inquiries and resolving concerns.
Receives, reviews, and processes records and documents for accuracy and compliance with policies and procedures.
Responds to public notice comments and inquiries in coordination with the Air Permitting team.
Compiles and analyzes data from multiple sources to produce standard and ad hoc reports.
Supports administrative operations, including requisitions, printing orders, and travel coordination.
Maintains office supplies and equipment and provides general clerical support to program staff.
Performs other related duties as required or directed.