Permitting Coordinator
About The Position
Kinetic Design + Development is looking for a Permitting Coordinator to join the Krew. As a Permitting Coordinator, you’ll be the connective tissue that keeps projects moving. You’ll dive into permitting, due diligence, documentation, and consistent communication with authorities, clients, and internal teams. This role is all about clarity, accuracy, and organized forward motion. Your work ensures our projects stay on track, our clients stay informed, and our team stays empowered to deliver exceptional results. You’ll play a big part in shaping the experience clients have with Kinetic. If you love solving puzzles, keeping things streamlined, and making the complicated feel simple, you’ll fit right in.
Requirements
- Completion of a two-year college or trade school program.
- At least 2 years of professional experience, ideally within a design firm.
- Basic understanding of the architectural process and strong knowledge of due diligence and permitting workflows.
- Excellent written and verbal communication skills, including strong phone presence.
- High-level organizational skills and the ability to self-direct workload.
- Proficiency with documentation, project history tracking, and professional office procedures.
- A solutions-oriented mindset with strong time management and the ability to switch gears smoothly.
Nice To Haves
- Background in Sales, Data Analytics, Real Estate, Construction Management, Development, Permitting, or Architecture strongly preferred.
Responsibilities
- Lead permitting coordination for assigned projects, serving as the primary point of contact with Authorities Having Jurisdiction.
- Research permitting guidelines, outlining required documents, standards, timelines, and next steps.
- Organize, coordinate, and facilitate pre-development calls with project stakeholders.
- Prepare, manage, and submit all permitting documentation and track progress throughout the review cycle.
- Facilitate fee requests, process receipts, and maintain clear and accurate expense records.
- Coordinate printing and shipping of construction documents when needed.
- Maintain detailed project histories, documentation, and milestones using structured file naming and server standards.
- Review construction documents for accuracy and consistency prior to submission.
- Prepare official project communications such as transmittals and response letters.
- Provide weekly or bi-weekly high-level project status reports to clients.
- Support teammates as workloads shift, helping uphold processes and standards across client teams.
- Operate office technology including soft phone systems, laptops, and job-specific software.
- Maintain accurate daily billable hour entries.
- Travel locally as needed for submittals, meetings, or site visits.
- Adhere to all HR policies and contribute positively to team culture.
Benefits
- FLEX FRIDAYS: Our standard workweek is Monday through Thursday. Need to shift a day for life stuff? No problem! Swap a weekday with Friday if/when needed.
- Comprehensive health benefits
- Flexible working arrangements
- Opportunities for internal advancement and career development
- Relaxed office environment with “smart casual” dress code
- Monthly company sponsored events
- Monday Morning Breakfasts
- Frequent Lunches
- PTO & paid company holidays (Including the entire week between Christmas and New Year!)
- Traditional & Roth 401k with a 3.5% company match
- Daily Snack Cart
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
