Office Clerk

PABCO Building Products•Santa Rosa, CA

5d•$20 - $26•Hybrid

About The Position

Alcal Specialty Contracting, Inc. is hiring a full-time, hourly Office Clerk for a hybrid position in Santa Rosa, California. The role supports contract and project administration by preparing and managing contracts and supporting documentation, tracking requirements and deadlines, maintaining project records, coordinating with internal and external stakeholders, assisting with billing and project administration, and identifying issues. The wage scale is $20.00–$26.00 per hour.

Requirements

Previous experience as a Contract Administrator, Project Coordinator, Construction Administrator, or in a similar role.
Strong proficiency in Microsoft Office Suite, including Excel, Word, Outlook, Teams, and Microsoft 365 applications.
Excellent organizational and time management skills.
Strong written and verbal communication abilities.
Ability to multitask and prioritize effectively in a fast-paced environment.
Detail-oriented with a high degree of accuracy.

Nice To Haves

Experience working in construction, contracting, energy programs, or project-based environments.

Responsibilities

Prepare, review, and manage contracts, subcontract agreements, and supporting documentation.
Track contract requirements, deadlines, compliance items, and deliverables.
Maintain accurate project records and documentation.
Coordinate with internal teams, subcontractors, vendors, and customers.
Assist with reporting, data entry, and document control.
Manage multiple projects and priorities simultaneously while meeting deadlines.
Support billing, change orders, purchase orders, and administrative project functions.
Identify and resolve issues proactively and escalate concerns when necessary.