Part-time Office Clerk

City of Florissant•Florissant, MO

About The Position

The Part-Time Office Clerk provides clerical and administrative support to an assigned division and helps ensure smooth office operations. The role includes preparing and processing documents and reports, maintaining files and records, operating office equipment, providing receptionist coverage, and assisting with payroll review and training clerks as requested. Work hours may be adjusted to cover staff absences or accommodate scheduled Saturday, evening, or summer office hours. Depending on assignment, Public Works Clerk duties may include supporting Traffic Commission meetings, processing Sewer Lateral Insurance Program and excavation-permit work, assisting sidewalk replacement programs, tracking uniform funds, and ordering supplies. Permit/Inspection Clerks assigned to the Building Division may support boards and commissions, schedule inspector appointments, maintain permit and inspection records, manage escrow accounts, process permits and fees, assist with inspections and court-related files, and perform temporary secretarial coverage for the Director of Public Works. The position may also perform other duties as directed.

Requirements

High school diploma or equivalent experience.
Working knowledge of and experience with Microsoft Word, Excel, and office software.
Valid driver's license.

Responsibilities

Provide basic clerical support for the assigned division.
Type articles, letters, reports, tabulations, and other material from copy, rough draft, or voice recording.
File material alphabetically, numerically, or by subject classification.
Compose and type simple form letters and standardized letters.
Operate duplicating machines, computers, and other office equipment.
Collect data and prepare and process reports, including monthly department reports.
Serve as receptionist and provide general information by phone and at the front desk.
Adjust work hours to cover staff absences and other requested scheduling needs, including Saturday or evening office hours when applicable.
Help train new full-time or part-time clerks as requested.
Assist with payroll review as needed.
Perform division-specific duties.
For Public Works assignments, prepare Traffic Commission agendas and supporting paperwork, transcribe meeting minutes, support the Sewer Lateral Insurance Program, issue excavation permits, support the Residential Sidewalk Replacement Program, track uniform expenditures, and order janitorial supplies.
For Building Division Permit/Inspection assignments, verify property ownership, process applications and board or commission submissions, transcribe meeting minutes, schedule inspector appointments, prepare reports, and maintain inspection and building-permit logs.
Manage escrow accounts, issue property rental license applications as necessary, coordinate with the Finance Department, and process inspection-related office work and permits.
Collect permit, inspection, and related fees and maintain ledgers and records that do not require specialized bookkeeping skills.
Contribute ideas and comments on office policies and procedures through Public Works focus groups when requested.
Maintain summons files and update records by verifying status with the court office after court dates.
Provide temporary secretarial coverage for the Director of Public Works during vacations or illness.
Work with courts on court files and housing dockets for inspectors; maintain minimum-housing inspections and re-inspections; serve as recording clerk for the minimum housing standard board of appeals; and process sign inventories and property-lien bills.
Perform other duties as directed.