Clerk Office

First Student•New York City, NY

9d•Onsite

About The Position

Performs all administrative functions in the department or location. Interfaces with customers, vendors, and internal departments. The above duties are not meant to restrict initiative, but rather to define minimum activities. These duties may be altered to suit the needs of the company as needed. Disclaimer: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This job description reflects management’s assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned. Language Requirement: This role requires English proficiency. Federal, state, and local requirements, including U.S. Department of Transportation (DOT) regulations, require training, safety communications, company policies, employment documents, and other job-related communications be conducted in English.

Requirements

Less than 2 years administrative experience.
Excellent written and verbal communication skills.
Incumbent must be able to move about the office and between floors; utilize standard office equipment; access filing system/cabinets; and communicate effectively and efficiently in person or by telephone.

Nice To Haves

Office, data entry, or administrative experience a plus.
Experience with MS Office products preferred.

Responsibilities

Performs project clerical and administrative details to ensure that all contractual and legal mandates are met.
Maintains contract files and records.
Prepares contract correspondence, manager reports, and schedules.
Answers the phone and directs calls for the department or location.
Schedules appointments and meetings for management.
Prepares agendas.
Prepares and sends faxes, e-mail and mail as required.
Administers accounting data, payroll, and personnel records.
Inputs and extracts data from fleet MIS system to provide data to management and the Client.
Coordinate employee benefits at the contract level.