Part-time Office Clerk

City of Florissant•Florissant, MO

About The Position

The Part-Time Office Clerk provides basic clerical and administrative support to an assigned Division, helping maintain the smooth operation of the office. Duties include preparing and filing documents, handling reports and data, operating office equipment, providing receptionist services, and assisting with payroll review and training when requested. The role may require adjusted hours to provide coverage for staff absences or accommodate other office schedules, including Saturday or evening office hours. Additional duties depend on the assigned Division. Public Works Clerks may support Traffic Commission meetings, permits, utility and sidewalk programs, purchasing, and fund tracking. Permit/Inspection Clerks in the Building Division may support boards and commissions, inspections, permits, property records, fees, court files, and related programs. The position is part-time, with a maximum of 28 hours per week, at an hourly rate of $16.89.

Requirements

High school diploma or equivalent in experience.
Working knowledge of and experience with Microsoft Word, Excel, and office software.
Valid driver's license.

Responsibilities

Provides basic clerical support for the assigned Division.
Types articles, letters, reports, tabulations, and other material from copy, rough draft, or voice recording.
Files materials alphabetically, numerically, or by subject classification.
Composes and types simple form letters and standardized letters.
Operates duplicating machines, computers, and other office equipment.
Collects data and prepares and processes reports, including monthly department reports.
Acts as a receptionist and provides general information by phone and at the front desk.
Adjusts work hours to cover for staff absences and accommodate requested schedules, including Saturday or evening office hours.
Helps train new full-time or part-time clerks when requested.
Assists with payroll review as needed.
Performs Division-specific duties.
For Public Works Clerk assignments: prepares Traffic Commission agendas and supporting paperwork; takes and transcribes minutes of evening meetings; supports the Sewer Lateral Insurance Program and Residential Sidewalk Replacement Program; issues excavation permits; tracks uniform expenditures; and orders janitorial supplies.
For Permit/Inspection Clerk assignments in the Building Division: verifies property owners using St. Louis County tax records; accepts applications and prepares board and commission agendas and supporting materials; takes and transcribes minutes of evening meetings; schedules inspector appointments; maintains reports and logs; manages escrow accounts; issues property rental license applications and quick-issue electrical, mechanical, and plumbing permits; coordinates with Finance; processes inspection-related applications and fees; maintains records and court files; supports housing inspections and appeals; processes sign inventories; types bills for property liens; and performs other directed duties.
May temporarily perform the work of the Secretary to the Director of Public Works during vacations, sickness, or similar absences.