2026-27 Office Clerk (Middle/High School)

MAGNOLIA EDUCATIONAL & RESEARCH FOUNDATION•Los Angeles, CA

8d•$20 - $24•Onsite

About The Position

Under general supervision of the location administrator, serves as an office secretary or clerk, performing a variety of organizational and secretarial duties. This includes responsibilities of a confidential nature dealing with personnel matters, confidential student and employee information and files, and payroll. Duties performed are designed to relieve the administrator of office and routine responsibilities by planning, organizing, and participating in the school office administrative operation.

Requirements

Prior office experience is preferred
HS Diploma supplemented by additional training in office
Bilingual Eng/Esp required
Mastery of MS Office Excel
Excellent written and verbal communication skills
Comfort with a fast-paced environment

Responsibilities

Performs diverse managerial responsibilities within areas and limits of authority as delegated by the school principal or Office Manager.
Handles emergencies concerning employees and/or students, making decisions independently or recommending action as appropriate.
Performs a wide variety of secretarial work, including typing/word processing, proofreading, filing, recording information, and processing and distribution of all correspondence, much of which is of a confidential nature.
Maintains a high degree of confidentiality regarding all aspects of the school site operation.
Manages office personnel, organizes and expedites the workflow of the school site, and offers guidance and direction to other school personnel as needed.
Serves as a major program information resource person, acting as a liaison between schools, department, district office, and other locations.
Dispenses pertinent information and direction to students, parents, staff, and visitors.
Establishes, maintains and ensures proper use of confidential files, which may include student, personnel, and payroll records.
Composes independently or in accordance with general instruction, correspondence on a wide range of subjects requiring knowledge of procedures and policies of the school, district, or assigned area.
Takes and transcribes dictation (or uses dictation equipment) for letters, memos, and reports including information of a confidential or sensitive nature.
Screens correspondence and telephone calls for administrator and staff.
Maintains multiple calendars.
Organizes appointments and staff meetings, and makes arrangements for school visitations and facility use.
Exercises diplomacy in answering questions and resolves situations involving students, parents, volunteers, public, site staff and district personnel through knowledge of school policies and general district rules and regulations.
Maintains and retrieves financial records, such as school budget, student body accounts, or other school accounts.
Other duties as needed.

Benefits

Competitive Salaries
Organizational sponsored benefits programs
Generous paid time off banks including two floating holidays
Tuition Reimbursement
Professional Development Programs for Teachers, Administrators and support personnel
Robust career development/talent management process
Leadership/admin development programs
Small Class Sizes
401K (Administrative Staff only)
Professional Development Induction Support (B.T.S.A)