Office Automation Assistant (Teen Center) - Dix

Air Mobility Command•Fort Dix, NJ

8d•Onsite

About The Position

This Non-Appropriated Funds (NAF) position is assigned to the Fort Dix Teen Center in Fort Dix, New Jersey. The Office Automation Assistant provides office automation, clerical, customer-service, cash-handling, and reporting support for Air Force Child and Youth Programs. The role uses desktop publishing, word processing, calendar, and other software to create and format marketing materials and correspondence; prepare, proofread, edit, and finalize reports and documents; route correspondence; and maintain trackers and files. The position also welcomes children, youth, parents, and other visitors, handles transactions using an electronic cash register and calculator, supports collection and reporting of funds and statistical data, and requisitions office supplies and printing support. The incumbent must comply with applicable Air Force Child and Youth Program policies and regulations and complete required background, physical, and immunization requirements.

Requirements

Must be at least 18 years of age.
Must complete a background investigation with favorable results.
Must meet specific physical requirements, pass a physical examination, and have required immunizations.
Must have responsible experience providing thorough knowledge of office automation software, such as desktop publishing, word processing, calendar, and other software packages, and knowledge of correspondence formats, grammar, and spelling.
Must have knowledge of clerical rules, procedures, or operations, including preparing and editing documents, maintaining files and records, making travel arrangements, screening calls and visitors, processing mail, organizing assignments, and composing routine information for reports and inquiries.
Experience must demonstrate ability to perform research, select, arrange, and compose material, and maintain organized files.
Typing skill is required; a qualified typist is required.
Must be able to read, write, and speak English.
Must communicate effectively, orally and in writing, with tact and courtesy.
Education cannot be substituted for the required experience.
Applicants must meet applicable qualification, eligibility, and background requirements; eligibility preference claims must be supported with documentation by the application closing date.
U.S. citizens and non-U.S. nationals must meet the stated U.S. territory residency requirement or provide a signed memorandum documenting the installation’s decision on that requirement.
Male applicants born after December 31, 1959 must be registered for Selective Service.
Direct deposit is required, and the selected applicant must satisfactorily complete E-Verify.
Pre-employment requirements must be met before entrance on duty; a probationary period may be required.
Applicants must provide a REAL ID or an authorized combination of identity documents to access the installation.

Responsibilities

Create and format flyers, brochures, calendars, posters, pamphlets, booklets, and other marketing materials using desktop publishing, word processing, calendar, and other software.
Use sample documents and correspondence manuals to determine presentation; apply macros or manually format documents, including text, columns, illustrations, charts, graphs, and graphics.
Schedule events on one or more calendars for publication and select appropriate art forms or compose material to accompany publications as needed.
Transmit and receive documents and messages electronically using networked computers or workstations.
Prepare recurring correspondence, internal reports, and other documents using information from staff, files, and other sources; review and finalize documents prepared by others.
Compose routine, nontechnical correspondence and proofread or edit documents for grammar, spelling, capitalization, punctuation, and format.
Consolidate and finalize report information in accordance with established procedures or supervisor instructions; gather and summarize information for responses to inquiries.
Coordinate and forward correspondence to appropriate offices; review and process incoming and outgoing correspondence, materials, publications, regulations, and directives.
Establish suspense dates as directed, bring overdue items to the supervisor’s attention, and review outgoing correspondence for procedural, grammatical, and administrative accuracy.
Receive children, youth, parents, and other visitors courteously and refer telephone callers and visitors appropriately.
Oversee collection, accounting, and reporting of funds and maintain current statistical data for planning and reporting requirements.
Use an electronic cash register and calculator to compute and record customer transactions and enter information into predefined categories for required statistical reports and income tracking.
Requisition office supplies, printing support, and related materials.
If assigned, receive, control, log, safeguard, and take necessary action on classified materials.
Update tracker or suspense files as required and ensure compliance with policies and regulations applicable to Air Force Child and Youth Programs.
Perform other related duties as assigned.