Part Time Office Attendant (Public Works)

City of Kingman•City of Kingman, AZ

2d•Onsite

About The Position

The City of Kingman is seeking a Part-Time Office Attendant for the Public Works department. This position involves performing routine clerical and office support tasks, responding to inquiries, typing documents, entering data, and providing telephone and office coverage. The role also includes assisting in the planning and execution of events, trips, and activities for Public Works. The typical schedule is 19 hours per week, and the position is FLSA Non-Exempt. The role works under the general supervision of department administrative staff and exercises no supervision over others.

Requirements

High School Diploma or GED equivalent
One (1) year of experience in an office setting performing general clerical duties
Public contact and/or cash handling/recording experience.
Use of computer and related software experience, preferably with Microsoft Office products, OR Any combination of education, experience and training which demonstrates the knowledge and experience to perform the duties and responsibilities of the position.
Valid Arizona state driver’s license or ability to obtain one within six (6) months.
Working knowledge of recordkeeping practices and procedures
Effective customer service procedures and techniques
Standard office practices and procedures
English spelling, grammar, and punctuation
File management and storage using good organization practices
Cash handling, accountability and recording
Skill in the effective, safe operation of listed tools and equipment
Utilizing computer hardware and software to accomplish work assignments (i.e., Microsoft Office) and demonstrate proficiency to update documents, spreadsheets, and databases.
Understand and follow directions given by immediate supervisor
Keep and maintain complete and accurate manual and electronic recordkeeping and filing systems
Establish and maintain effective working relationships with other City employees and the public
Respond to requests and inquiries tactfully and courteously
Perform basic arithmetic calculations
Communicate effectively both orally and in writing
Use equipment and tools properly and safely
Participate in teamwork productively and establish and maintain effective working relationships with employees, supervisors, and the public
Maintain regular attendance and recognize attendance as an essential function of this job to ensure continuity.

Responsibilities

Provides assistance, responds to inquiries and requests for information and refers, when necessary, to appropriate staff.
Maintains, files and retrieves materials using established filing systems.
Updates and maintains automated data management systems and review input for accuracy; Retrieves and reports information as needed.
Receives forms and other documents; records or logs receipt of documents and prepares them for processing.
Assists in composing, typing, proofreading and editing documents; checks forms and materials for accuracy and completeness.
Assists in coordinating department events and provides assistance during events.
Provides excellent and proficient customer service to both internal and external customers.
Communicates and acts in a professional manner with the public, co-workers, and work contacts.
Regular attendance is an essential function of this job to ensure continuity.
May be required to work early mornings, evenings, weekends and holidays as needed.
Performs all work duties and activities in accordance with City policies and procedures; follows safety policies and practices, works in a safe manner, and reports unsafe activity and conditions.
Operates a city vehicle to run errands and attend to events.
As needed, unlock and lock facilities.
Performs related duties as required.
Performs special assignments as requested.