DOC VANDALIA CC OFFICE ASSOCIATE - RECORD OFFICE
About The Position
The Department of Corrections (IDOC) is seeking to hire an Office Associate. This role involves keyboarding and preparing correspondence, assisting in the maintenance of individual in custody records, processing time revocations and restorations, inputting grade demotions, maintaining continuous count sheets for the facility, and assisting in the processing of Furloughs. This position is ideal for a detail-oriented individual who can multitask. The position is a union position and subject to the terms of the relevant collective bargaining agreement. Applications must be submitted electronically through the illinois.jobs2web.com website. State of Illinois employees should apply through the SuccessFactors employee career portal. Applications submitted via email or any paper format will not be considered. A Resume/Curriculum Vitae (CV) is recommended but not required. The Department of Corrections must verify proof of higher education for any degree earned before an offer can be extended. Working for the State of Illinois means contributing to the values of compassion, equity, and dedication, impacting the lives of Illinois residents through various public service roles. The state offers flexible jobs, comprehensive benefits, and opportunities for career advancement.
Requirements
- Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.
- Requires the ability to keyboard accurately 45 words per minute.
- Requires ability to pass the IDOC/IDJJ background check.
- Requires ability to pass a drug screen.
- Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
- Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
Nice To Haves
- While not required, a Resume/Curriculum Vitae (CV) is recommended.
Responsibilities
- Keyboards and prepares all correspondence including memos, reports and documents utilizing Microsoft Office programs.
- Assists in the maintenance of individual in custody records to include coding, filing, recording of various reports, documents, and data in the appropriate individual master file record.
- Processes all time revocations and restorations and inputs all grade demotions as recorded from Disciplinary Reports and Adjustment Committee documentation.
- Maintains continuous individual in custody count sheets for facility both on paper and through utilization of the Offender 360 system to monitor all individual's movement in or out of the Facility.
- Assists in the processing of Furloughs for the institution.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Benefits
- Health, life, vision, and dental insurance
- 12 weeks paid maternity/paternity leave
- Pension Plan – vesting at 10 years for Tier II
- Full 20-year retirement awards free health insurance during retirement
- Deferred compensation and other pre-tax benefits programs
- Paid state holidays 13-14 days annually
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
- Employee Assistance Program and/or mental health resources
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
