DOC Graham CC Records Office Associate

State of Illinois•Montgomery, IL

2d•Onsite

About The Position

The Department of Corrections (IDOC) is seeking to hire an Office Associate to perform sentence calculations and prepare all necessary documentation resulting from individual in custody's due process disciplinary hearing outcomes. This role involves composing and keyboarding correspondence, maintaining an accurate filing system, and managing individual in custody master files. This position is ideal for a detail-oriented individual who can effectively multitask.

Requirements

Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.
Requires the ability to keyboard 45 words per minute.
Requires ability to pass the IDOC/IDJJ background check.
Requires ability to pass a drug screen.
Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Nice To Haves

While not required, a Resume/Curriculum Vitae (CV) is recommended.

Responsibilities

Performs complex sentence calculations including revocation and restoration of good conduct credits, program sentence and Earned Discretionary Sentence Credits.
Prepares all documentation as a result of individual in custody's due process disciplinary hearing results.
Composes and keyboards correspondence including legal terminology to outside agencies including sheriff's office, states attorneys and courts regarding individual in custody disciplinary actions and results of legal actions.
Maintains an accurate filing system assuring individuals in custody are reviewed for restoration of lost good time.
Maintains individual in custody master files.
Performs other duties as required or assigned which are reasonably within the scope of those enumerated above.

Benefits

Health, life, vision, and dental insurance
Pension Plan – vesting at 10 years for Tier II
Full 20-year retirement awards free health insurance during retirement
Deferred compensation and other pre-tax benefits programs
Paid state holidays (13-14 days annually)
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
Employee Assistance Program and/or mental health resources
Flexible work schedules in some program areas (flexible time and hybrid options)
12 weeks paid maternity/paternity leave