Doc Vandalia Cc Office Associate - Record Office
About The Position
The Department of Corrections (IDOC) is seeking to hire an Office Associate. This role involves keyboarding and preparing correspondence, assisting in the maintenance of individual in-custody records, processing time revocations and restorations, inputting grade demotions, maintaining continuous count sheets for the facility, and assisting in the processing of Furloughs. This position is ideal for individuals who are detail-oriented and can effectively multi-task. The IDOC is committed to diversity, equity, and inclusion, fostering an environment where all employees are treated fairly and respectfully, with equal access to opportunities and resources.
Requirements
- Requires knowledge, skill, and mental development equivalent to completion of high school.
- Requires two (2) years of office experience.
- Requires the ability to keyboard accurately 45 words per minute.
- Requires ability to pass the IDOC/IDJJ background check.
- Requires ability to pass a drug screen.
- Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
- Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
Nice To Haves
- While not required, a Resume/Curriculum Vitae (CV) is recommended.
Responsibilities
- Keyboard and prepare all correspondence including memos, reports and documents utilizing Microsoft Office programs.
- Assist in the maintenance of individual in custody records to include coding, filing, recording of various reports, documents, and data in the appropriate individual master file record.
- Process all time revocations and restorations and input all grade demotions as recorded from Disciplinary Reports and Adjustment Committee documentation.
- Maintain continuous individual in custody count sheets for facility both on paper and through utilization of the Offender 360 system to monitor all individual's movement in or out of the Facility.
- Assist in the processing of Furloughs for the institution.
- Perform other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Benefits
- Health, life, vision, and dental insurance
- Pension Plan – vesting at 10 years for Tier II
- Full 20-year retirement awards free health insurance during retirement
- Deferred compensation and other pre-tax benefits programs
- Paid state holidays (13-14 days annually)
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Employee Assistance Program and/or mental health resources
- Flexible work schedules in some program areas (flexible time and hybrid options)
- 12 weeks paid maternity/paternity leave
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
