DOC Pontiac CC Health Care Unit Office Associate

State of Illinois•Pontiac, IL

5d•$4,307 - $5,764•Onsite

About The Position

This position is for an Office Associate at the Pontiac Correctional Center within the Department of Corrections. The role involves transcribing recorded minutes with medical terminology, maintaining administrative files, serving as a receptionist, and keyboarding complex documents. The ideal candidate will be detail-oriented and capable of multitasking. This is a full-time, salaried, union position.

Requirements

Requires knowledge, skill, and mental development equivalent to completion of high school and two years of office experience.
Requires ability to keyboard accurately at 45 words per minute.
Requires ability to pass the IDOC/IDJJ background check.
Requires ability to pass a drug screen.
Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Responsibilities

Transcribes recorded minutes involving medical terminology.
Maintains administrative files including all Administrative Directives, Institutional Directives, Department Rules, and Hospital Procedures Manuals.
Serves as receptionist.
Keyboards complex charts, statistical reports, documents, forms, memoranda, and letters including medical and psychological terminology where an understanding of specialized terms is required to confirm clarity and accuracy.
Assists the office coordinator with department reports.
Perform other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Flexible work schedules in some program areas (flexible time and hybrid options)
Health, life, vision, and dental insurance
12 weeks paid maternity/paternity leave
Pension Plan – vesting at 10 years for Tier II
Full 20-year retirement awards free health insurance during retirement
Deferred compensation and other pre-tax benefits programs
Paid state holidays 13-14 days annually
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
Employee Assistance Program and/or mental health resources