DOC Pontiac CC Office Assistant - Records Office

State of Illinois•Pontiac, MI

5d•Onsite

About The Position

IDOC is looking to hire an Office Assistant to file all documents in Masterfile that are sent to the Record Office and assist with input duties in Offender 360 (O360) for the Record Office. In addition, this position will perform various clerical related duties, keyboard a variety of difficult materials, and assist in the processing of Records Retention. If you are detail oriented and can multi-task, this position is for you. We strongly encourage all qualified individuals to apply.

Requirements

Requires knowledge, skill and mental development equivalent to completion of high school and one (1) year of office experience.
Requires ability to keyboard accurately at 35 words per minute.
Requires ability to pass the IDOC/IDJJ background check.
Requires ability to pass a drug screen.
Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Nice To Haves

While not required, a Resume/Curriculum Vitae (CV) is recommended.

Responsibilities

Files all documents in Masterfile that are sent to the Record Office.
Assists with input duties in Offender 360 (O360) for the Record Office.
Performs various clerical Record Office related duties.
Keyboards a variety of difficult materials.
Assists in the processing of Records Retention at the facility obtaining information.
Performs other related duties as required or assigned, which are reasonably within the scope of those duties enumerated above.

Benefits

Health, life, vision, and dental insurance
Pension Plan – vesting at 10 years for Tier II
Full 20-year retirement awards free health insurance during retirement
Deferred compensation and other pre-tax benefits programs
Paid state holidays 13-14 days annually
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
Employee Assistance Program and/or mental health resources
Flexible work schedules in some program areas (flexible time and hybrid options)
12 weeks paid maternity/paternity leave