Doc Hill Cc Mailroom Office Assistant

State of Illinois • Galesburg, IL

4d • Onsite

About The Position

IDOC is looking to hire an Office Assistant to assist in the daily processing of incoming and outgoing individual in custody and staff mail and operate common office equipment. In addition, this position will keyboard information related to mail room office processes and procedures, proofread documents and maintain permanent records for each individual in custody’s incoming mail concerning monies received. If you are detail oriented and can multi-task, this position is for you. We strongly encourage all qualified individuals to apply.

Requirements

• Requires knowledge, skill, and mental development equivalent to completion of high school and one (1) year of related office experience.
• Requires the ability to keyboard 35 words per minute.
• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen.
• Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Nice To Haves

• While not required, a Resume/Curriculum Vitae (CV) is recommended.

Responsibilities

• Assists in the daily processing of incoming individuals in custody and staff mail according to U.S. Postal Service regulations and established procedures.
• Operates common office equipment such as computers, scanners, copiers, postal machines, and letter openers.
• Assists in the daily processing of outgoing individuals in custody and staff mail according to U.S. Postal Service regulations and established procedures.
• Keyboards information relating to mail room office processes and procedures, and proofreads documents for clarity, punctuation, grammar and spelling.
• Maintains permanent records for each individual in custody's incoming mail concerning monies received.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

• Health, life, vision, and dental insurance
• Pension Plan – vesting at 10 years for Tier II
• Full 20-year retirement awards free health insurance during retirement
• Deferred compensation and other pre-tax benefits programs
• Paid state holidays 13-14 days annually
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
• Employee Assistance Program and/or mental health resources

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED