DOC Sheridan CC Office Coordinator - Business Office

State of Illinois • Sheridan, WY

3d • Onsite

About The Position

The Illinois Department of Corrections is hiring an Office Coordinator at Sheridan Correctional Center. The position serves as an administrative secretary, performing secretarial and clerical functions and maintaining a filing system. The role requires attention to detail and effective communication with multiple parties. The work is fully in office, Monday through Friday from 8:00 a.m. to 4:00 p.m., with weekends off. The position is covered by a union collective bargaining agreement.

Requirements

• Knowledge, skill, and mental development equivalent to two years of secretarial or business college; or completion of high school and two years of related office experience; or two years of independent business experience.
• Ability to keyboard accurately at 30 words per minute.
• Ability to pass the IDOC/IDJJ background check.
• Ability to pass a drug screen.
• Ability to use digital technology, tools, platforms, and processes in support of departmental digital enhancements.
• Must abide by employer vaccine and/or other medical standards.

Nice To Haves

• At least three years of experience serving in a secretarial role.
• At least three years of experience gathering and interpreting data and preparing reports.
• At least three years of experience preparing confidential and sensitive information and materials.
• At least three years of experience conducting special projects and studies.
• At least three years of experience coordinating workflow to and from a supervisory office.
• At least three years of experience composing and keyboarding correspondence and materials such as letters, memos, schedules, charts, legal documents, contracts, and reports.
• At least three years of experience proofreading materials for grammar, punctuation, and format.
• At least three years of experience maintaining reports, records, and filing systems.
• At least three years of experience answering phones, taking messages, scheduling meetings, receiving visitors, making travel reservations, and ordering supplies.

Responsibilities

• Serve as an administrative secretary.
• Perform a variety of secretarial functions.
• Perform clerical functions.
• Maintain a filing system.
• Perform other duties reasonably within the scope of the position.

Benefits

• Health, life, vision, and dental insurance.
• Retirement plan, including a pension plan and deferred compensation.
• Paid state holidays and other paid time off.
• Pre-tax benefit programs.
• 12 weeks of paid maternity/paternity leave.
• Employee Assistance Program and/or mental health resources.
• Extensive training and career advancement opportunities.
• Flexible work schedules in some program areas.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED