DOC Sheridan CC Office Coordinator - Business Office
About The Position
The Illinois Department of Corrections is seeking an Office Coordinator to serve as an administrative secretary and perform a variety of secretarial and clerical functions. The position also maintains a filing system. The selected candidate should have strong attention to detail and the ability to communicate effectively with multiple parties. This is a fully in-office position at Sheridan Correctional Center in Sheridan, Illinois, with work hours of 8 a.m. to 4 p.m., Monday through Friday; Saturdays and Sundays are off. The position is covered by a union collective bargaining agreement.
Requirements
- Knowledge, skill, and mental development equivalent to two years of secretarial or business college; or completion of high school and two years of related office experience; or two years of independent business experience.
- Ability to keyboard accurately at 30 words per minute.
- Ability to pass the IDOC/IDJJ background check.
- Ability to pass a drug screen.
- Ability to use digital technology, tools, platforms, and processes to manage and support departmental digital enhancements and transformation efforts.
- Must abide by employer vaccine and other medical standards.
Nice To Haves
- At least three years of experience serving in a secretarial role.
- At least three years of experience gathering and interpreting data and preparing reports.
- At least three years of experience preparing confidential and sensitive information and materials.
- At least three years of experience conducting special projects and studies.
- At least three years of experience coordinating workflow to and from a supervisory office.
- At least three years of experience composing and keyboarding correspondence and materials such as letters, memos, schedules, charts, legal documents, contracts, and reports.
- At least three years of experience proofreading materials for grammar, punctuation, and format.
- At least three years of experience maintaining reports, records, and filing systems.
- At least three years of experience answering phones, taking messages, scheduling meetings, receiving visitors, making travel reservations, and ordering supplies.
Responsibilities
- Serve as an administrative secretary.
- Perform a variety of secretarial functions.
- Perform clerical functions.
- Maintain a filing system.
- Perform other duties as required or assigned that are reasonably within the scope of the listed duties.
Benefits
- Health insurance
- Life insurance
- Vision insurance
- Dental insurance
- Retirement plan and deferred compensation
- Paid state holidays
- Paid personal business days
- Paid sick days
- Paid vacation time
- Pre-tax benefit programs
- Employee Assistance Program and/or mental health resources
- Extensive training and career advancement opportunities
- 12 weeks of paid maternity/paternity leave
- Full 20-year retirement awards with free health insurance during retirement
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
