Office Assistant I/II (Personnel & Training Bureau)

City of Cypress•Cypress, CA

About The Position

The Police Department's Personnel & Training Bureau is seeking an organized, proactive Office Assistant to provide clerical and administrative support. The position handles personnel processing, background investigations, employee onboarding, training coordination, and records management. It requires sound judgment, strong organizational skills, attention to detail, and strict confidentiality when handling sensitive applicant and employee information. Appointment at the Office Assistant I or II level depends on the candidate's qualifications and the Department's needs.

Requirements

At least one year of general office experience, including public contact.
High school diploma or GED.
A resume is required; failure to submit one will result in disqualification.
Applicants undergo a thorough background investigation, supplemented by a polygraph examination.
Disqualifying standards include specified felony convictions; adult use or possession of certain illegal drugs within the past seven years; a pattern or history of financial irresponsibility; and specified driving-under-the-influence convictions.

Nice To Haves

Associate's degree.
Experience working in a law enforcement environment.

Responsibilities

Prepare and provide background investigation paperwork to applicants who successfully complete the testing process.
Meet with applicants and review completed paperwork before background investigations begin.
Track background investigations and pre-employment examinations, including polygraph, psychological, and medical exams.
Organize background investigation folders according to POST standards and maintain files and related documents under retention guidelines.
Process new-hire paperwork, coordinate with Human Resources as needed, and assist with new employee orientation.
Coordinate mandatory training for Police Department positions.
Maintain training documentation and upload it to POST's data portal.
Assist with tracking the Police Department's training budget.
Maintain records of employee POST certifications and submit copies to Human Resources.
Receive, sort, and distribute incoming and outgoing mail.
Maintain accurate records and filing systems in accordance with policies and procedures, including reviewing files for accuracy and completeness.
Inventory and maintain office supplies.
Maintain strict confidentiality regarding applicant and employee background information.
Ensure adherence to department and city policies concerning training, expenses, and hiring standards.
Perform other duties as assigned.