Office Assistant - Public Works-Admin

City of Lancaster • Lancaster, CA

3d

About The Position

Under general supervision, the Office Assistant supports office staff by performing clerical and general office duties. The position has no supervisory responsibilities and is classified as non-exempt. Duties may include handling communications, maintaining records and documents, coordinating events, greeting visitors, organizing office areas, managing supplies and mail, and running errands. The duties are not all-inclusive; additional related duties may be assigned by the immediate supervisor.

The role requires strong communication and customer-service skills, the ability to handle public inquiries by phone, and the ability to interact tactfully and effectively with staff, participants, and the public. Applicants should be able to understand and follow written and oral instructions and have a strong working knowledge of Microsoft Office. Proficiency in other industry-standard software is desirable. Equivalent combinations of education and experience may provide the necessary knowledge, skills, and abilities; current enrollment in a college or university majoring in Business or a related field is desirable.

The position involves frequent interruptions and time pressure, ongoing public interaction, and regular analysis and independent problem-solving. Physical duties include frequent bending or twisting, moving or positioning items weighing up to 15 pounds, and frequent periods in a stationary or squatting position. Stair or ladder use and balancing are moderate requirements; exposure to outdoor weather is infrequent. The role is subject to disaster-service assignments under California Government Code Sections 3100–3109. Reasonable accommodations may be made for individuals with disabilities.

Requirements

• Strong communication skills.
• Ability to handle public inquiries by phone.
• Ability to deal tactfully and effectively with staff, participants, and the public.
• Strong working knowledge of Microsoft Office.
• Ability to understand and follow written and oral instructions.
• Any equivalent combination of education and experience that provides the knowledge, skills, and abilities necessary for acceptable job performance.

Nice To Haves

• Proficiency in other industry-standard software applications.
• Currently enrolled in a college or university majoring in Business or a related field.

Responsibilities

• Handle incoming calls and other communications.
• Manage filing systems and record information as needed.
• Update paperwork, maintain documents, and perform word processing.
• Coordinate events as necessary.
• Greet clients and visitors.
• Help organize and maintain office common areas.
• Perform general office duties and run errands.
• Maintain the office supply inventory.
• Open, sort, and distribute incoming mail.
• Collect and stamp outgoing mail.
• Perform other related duties as assigned by the immediate supervisor.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed