Public Works Project Assistant

Muckleshoot Indian Tribe•Auburn, WA

23h•Onsite

About The Position

The Project Assistant at Public Works provides administrative support and project coordination to help ensure smooth department operations. The role assists the Director with scheduling, record keeping, document preparation, communication, and tracking ongoing project progress. It requires organization, problem-solving, discretion, reliability, and adaptability in a fast-paced environment. The position supports administrative and technical functions, helping maintain accurate records, coordinate meetings, and keep projects on track. The position is primarily office-based, with occasional field visits. The employee may also be expected to perform a wide range of office and field duties from time to time, which may or may not be related to regular responsibilities. The work setting is generally quiet, though busier periods may involve interruptions. Consistent attendance and punctuality are required.

Requirements

Associate’s degree in business administration or a related field.
At least two years of experience in public works or a closely related setting.
Strong organizational and multitasking skills.
Clear and professional written communication skills.
Effective verbal communication in varied situations.
Attention to detail and consistent accuracy.
Dependable time management and prioritization.
Problem-solving mindset and practical judgment.
Ability to maintain confidentiality of sensitive information.
Ability to follow instructions accurately and promptly.
Ability to adapt quickly to shifting priorities.
Ability to work independently without constant supervision.
Ability to collaborate effectively with diverse teams.
Ability to manage multiple assignments simultaneously.
Knowledge of public works operations and terminology.
Knowledge of general office practices and administrative procedures.
Knowledge of computer applications including Word and Excel.
Knowledge of record-keeping and document management systems.
Awareness of community service values and programs.
Knowledge of tribal government structure and department functions.
Ability to lift and move office materials weighing up to 25 pounds.
Good vision and focus for reading, writing, and data entry.
Clear hearing and verbal communication for phone and in-person interactions.
Consistent attendance and punctuality.
Flexibility to adjust to varying workloads.

Responsibilities

Coordinate schedules, calendars, and meeting arrangements for the Public Works Director.
Prepare, edit, and distribute correspondence, reports, and project documents.
Track project timelines and deliverables to support project progress.
Maintain accurate department records, files, and documentation.
Assist with organizing community-related events and departmental functions.
Provide administrative support during public works meetings and discussions.
Draft meeting agendas, attend sessions, and prepare meeting minutes.
Respond professionally to inquiries and provide accurate information.
Assist with training and travel arrangements.
Monitor department communications and route information appropriately.
Support small project coordination tasks under the Director’s direction.
Assist with ordering supplies and coordinating necessary resources.
Perform general office duties, including mail processing and filing.
Handle sensitive information with discretion and confidentiality.
Collaborate with team members to ensure timely completion of tasks.
Perform occasional office and field duties as needed.