Office Assistant

City of American Canyon•American Canyon, CA

4h•Onsite

About The Position

The City of American Canyon is seeking responsible and detail-oriented individuals to perform a wide variety of general clerical work in support of any City department. Department assignment may be based on prior experience or area of interest. The Office Assistant provides information and assistance to staff and the public. This position is limited to no more than 1,000 hours per fiscal year, receives 40 hours of sick leave per calendar year, and is not eligible for benefits. An Office Assistant performs a wide variety of general clerical work in support of an assigned function; provides customer service in-person and on the phone; and provides information and assistance to staff and the public.

Requirements

Principles and procedures of filing and record keeping.
Proper English usage and correct spelling, grammar, and punctuation.
Methods and procedures of data entry.
Modern office procedures, methods, and equipment.
City policies and procedures related to assigned area.
Operate advanced functions of office equipment, computers, and standard software.
Ability to type at a speed of 40 words per minute (net) from clear printed copy.
Meet schedules and timelines.
Maintain records and databases and generate reports.
Communicate clearly and concisely, both verbally and in writing.
Establish and maintain effective working relationships.
Provide excellent customer service.
High School diploma, GED or equivalent.
Some clerical experience is highly desirable.

Nice To Haves

Some clerical experience is highly desirable.

Responsibilities

Act as a receptionist; assist and respond to requests for information from staff and the public in person or by phone, provide basic information on department and assigned program policies and procedures; assist in the registration of participants in assigned City sponsored programs; issue, receive type and process various applications, reports, permits, licenses and other forms; collect and process fees and charges.
Type, enter, record, proofread and process a variety of documents including general correspondence, reports, memos and statistical charts from rough draft, recordings or verbal instruction; may compose routine correspondence.
Perform various clerical duties on a computer which may include typing, entering data into a spreadsheet or database program; may perform routine system back-up duties; run computer reports as requested; process department reports.
Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports.
Perform a wide variety of routine clerical work including sorting, filing, copying, billing, verifying, recording information on records, and sending notices when necessary.
Schedule and appointments as assigned.
Receive, sort and distribute incoming and outgoing mail; may order office supplies.
Perform related duties as assigned.