Office Assistant

Diocese of Tucson • Vail, AZ

1d • Onsite

About The Position

Under the direction of the Office Manager and Parish Secretary, this role is responsible for providing a variety of receptionist and administrative duties in a parish office. The Employee shall be a minister of the Gospel and Catholic Teaching both academically and behaviorally while at work and in his/her personal life, “…Live in a manner worthy of the call you have received.” (Eph. 4:1). This position requires recognizing and supporting the unique Catholic Mission of the School by speaking, acting, and instructing consistent with the teachings of the Roman Catholic Church. The employee may not espouse, in word or deed, any doctrine inconsistent with the teachings of the Roman Catholic Church. The role requires giving evidence of living Gospel values by being an active member of a faith community and being open to the importance of a personal faith journey; striving to model the teaching of Jesus by attitude and example. It also involves fostering communication and working collaboratively with all Parish and diocesan employees.

Requirements

• Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church; be in full communion with the Church.
• Excellent communications skills, verbal and written; excellent human relations interpersonal skills.
• Exercise courtesy to fellow employees, parishioners, and the public.
• Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency.
• Ability to maintain confidentiality.
• Ability to work collaboratively in a team environment; punctuality is always a must.
• Proficiency in computer technology to include word-processing, spreadsheets, power point, web-based data entry, and internet research; minimum typing skill of 40wpm.
• Professional bearing; clean and neat personal appearance.
• Ability to successfully pass a background, criminal history, and credit history check.
• A high school graduate or equivalent experience.
• One years’ experience as a receptionist or secretary in a small, medium, or large firm or equivalent experience.

Nice To Haves

• Bi-lingual (English, Spanish)

Responsibilities

• Answer and handle incoming telephone calls in a professional and courteous manner; perform mailings as necessary.
• Assist with and help coordinate the communication and record keeping of funerals, baptisms, and weddings.
• Maintain parish registry and other records as required.
• Help maintain schedules and notifications for liturgical events.
• Assist the bulletin editor as needed.
• Provide support to parish personnel as necessary.
• Perform other duties as assigned by the Business Manager or other assigned supervisor.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED