Office Assistant

Wilkes University • Wilkes-Barre, PA

27d

About The Position

Wilkes University is seeking an Office Assistant in the College of Business and Engineering. The role supports daily office operations and student engagement across the College, including the Air Force ROTC program. The Office Assistant collaborates with College staff, faculty, and campus partners to support positive experiences for current and prospective students and cadets. The successful candidate communicates professionally, responds to inquiries, handles confidential matters discreetly, and maintains positive working relationships across the University. Strong organization, attention to detail, and the ability to coordinate multiple activities are important. A high school diploma or GED is required; an associate's degree and administrative support experience are preferred. Candidates should be proficient with Microsoft Office and Microsoft Excel and able to use standard office equipment.

Wilkes University is an independent, comprehensive university focused on academic excellence in the liberal arts, sciences, and selected professional programs. The University has approximately 2,000 undergraduate students and over 1,500 full-time equivalent graduate and first professional students. It emphasizes strong mentoring relationships with students and contributes to the economic development of Northeastern Pennsylvania. The University is located in Wilkes-Barre, Pennsylvania.

Applications should include a cover letter, resume or curriculum vitae, and three references. Employment is contingent upon a thorough background screening. Positions involving regular and unsupervised contact with minors require additional clearances under PA Act 153, including FBI fingerprinting and Pennsylvania criminal and child abuse clearances.

Requirements

• High school diploma or GED.
• Proficiency with Microsoft Office and Microsoft Excel.
• Ability to use standard office equipment.
• Professional communication skills, discretion with confidential matters, strong organization, attention to detail, and ability to coordinate multiple activities.

Nice To Haves

• Associate's degree.
• Administrative support experience.

Responsibilities

• Coordinate prospective student and cadet visits, scholarship interviews, recruiting events, and orientations.
• Assist with student organization activities and departmental events.
• Prepare recruitment materials.
• Oversee purchasing of uniforms, equipment, and supplies.
• Support daily office operations and student engagement across the College, including the Air Force ROTC program.
• Respond to inquiries, handle confidential matters with discretion, and maintain positive working relationships across the University.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED