Office Assistant - Korean Studies Center

FULLER THEOLOGICAL•Pasadena, CA

37d•Hybrid

About The Position

The Korean Studies Center is looking for a part-time office assistant. This position provides administrative support for daily office operations while also assisting in the planning and execution of special events and KSC anniversary-related programs. This person will also provide support to the Program Director and to assist with projects. This position will also help with general event support, group meeting scheduling, and financial paperwork tasks. This person should be highly organized and have the ability to work in a collaborative environment and have the ability to communicate with people of various cultures.

Requirements

Fluent in both Korean and English and be able to speak and write and communicate in both languages.
Strong organizational skills and ability to self-pace and keep deadlines when working on multiple short-term and long-term projects.
Able to follow-through and follow-up on all tasks.
Word-processing skills; advanced proficiency with MS Word, Excel, Adobe Acrobat, Google Docs, Google Suite and Canva; interest and ability to enhance computer skills
Cross-cultural sensitivity and respect; able to communicate with people of various cultures
Capacity to maintain a high degree of confidentiality.
Must be eligible for the Federal Work Study program.
Must be willing to abide by Fuller Community Standards.

Nice To Haves

If you are a current student, you can begin employment immediately. If you are a new incoming student for the 2026-27 academic year, start date would be the end of September.

Responsibilities

Assist Program Director with basic office management and keeping a clean and welcoming environment.
Assist the Academic Dean, Program Director, Faculty with yearly and special projects
Assist the Academic Dean and Program Director in scheduling group meetings utilizing Google calendar and zoom
Assist with preparing basic financial paperwork for reimbursement and reclasses under the guidance of the Program Director
Reserve and prepare conference and event rooms for meetings and connect the proper departments to carry out the event as requested (event production, tech, chairs & tables)
Keeping the office well stocked with office supplies and maintain office supply inventory
Oversee Glasser hall printer areas. Ensure that hallways and common rooms are clean, fridges are emptied periodically, and printers are stocked
Assist in year-round coordinating tasks including room reservations, food ordering/pickup, media, etc.
Assist with campus access for guests and speakers including parking passes, library access, guest wi-fi codes, maps, etc.
Assist in planning and organizing the KSC 10th Anniversary events and activities
Coordinate logistics including venue, catering, decorations, guest registration, and event schedules
Communicate with vendors, volunteers, alumni, and guest speakers
Help prepare promotional materials and event communications
Support fundraising, sponsorship outreach, and donor relations as needed
Oversee event-day coordination and volunteer management
Assist with post-event follow-up and reporting
Provide administrative support in areas such as correspondence, mail, and library requests as needed.
Assist to keep and organize promotional materials, preparing Excel sheets or PDF files for reports, etc.
Provide other administrative support as needed as assigned by the Dean, Program Director, Faculty and staff.