WebCollege Office Assistant (Part-Time Letter of Appointment)

Nevada System of Higher Education

2d • $20 - $21

About The Position

TMCC’s WebCollege is seeking a detail-oriented, people-friendly Office Assistant. Under the Director's direction, this role supports students, faculty, and staff and helps manage day-to-day departmental operations, including purchasing, budget tracking, software licensing, and general office coordination. The position also provides administrative support, coordinates office procedures and events, maintains operational records, and handles sensitive information confidentially.

This is a part-time hourly position, generally 19 hours per week. The schedule may vary based on departmental needs. The position pays $20–$21 per hour.

Requirements

• High school diploma or equivalent.
• Two years of administrative, clerical, or office support experience.
• Proficiency with Microsoft Office and Google Workspace.
• Strong written and verbal communication skills.
• Excellent organizational skills, accuracy, and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Demonstrated customer service skills and professionalism.
• Ability to work independently and as part of a team.
• Knowledge of general office administration and business procedures.
• Ability to interpret and follow administrative policies and procedures.
• Ability to communicate effectively with a diverse range of stakeholders, including faculty, staff, students, and vendors.
• Ability to establish priorities, meet deadlines, and adapt to changing needs.

Nice To Haves

• Experience with Workday or other enterprise software.
• Familiarity with Canvas or other learning management systems.
• Experience with purchasing or procurement processes.
• Experience with budgets and financial tracking spreadsheets.
• Bilingual in English and Spanish.

Responsibilities

• Provide administrative support to the Director and WebCollege staff, including scheduling meetings, preparing agendas, recording minutes, and coordinating logistics.
• Serve as a point of contact for departmental inquiries by phone, email, and in person.
• Coordinate daily office operations and help develop and maintain procedures that support efficient workflow.
• Develop and maintain spreadsheets, databases, and tracking systems for departmental operations and reporting.
• Coordinate purchasing activities, including preparing requisitions, processing invoices, reconciling receipts, and maintaining records in compliance with college purchasing procedures.
• Monitor departmental budgets and maintain expenditure tracking reports.
• Manage software subscriptions, licensing agreements, and maintenance contracts; coordinate with vendors on renewals, quotes, and billing issues; and notify leadership of upcoming deadlines.
• Assist with planning faculty professional development workshops, training sessions, and special events.
• Maintain confidentiality of sensitive information and handle departmental records with sound judgment.
• Perform other duties as assigned.

Benefits

• Paid orientation.
• Paid professional development training.
• Tuition reimbursement through Grant-in-Aid.
• Longevity payments based on years of service.
• Part-time faculty are not eligible for health benefits unless they meet specific workload requirements per semester; eligible employees can access a comprehensive and competitive benefits package.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED