Part-Time Office Assistant

MoxiWorks•Bellevue, WA

8d•Onsite

About The Position

This is a part-time Office Assistant role focused on providing administrative support, coordinating office facilities, and enhancing the employee experience. The ideal candidate will be the go-to person for keeping the office organized, stocked, scheduled, and running smoothly. This role offers varied responsibilities and a collaborative environment.

Requirements

1–3 years of administrative, office coordination, or customer service experience.
Strong organizational and time-management skills.
Excellent communication and interpersonal skills.
Ability to manage multiple priorities and adapt to changing needs.
Proficiency with Microsoft Office and Google Workspace.
Self-starter who takes initiative and enjoys problem-solving.
Positive attitude and a strong customer-service mindset.

Responsibilities

Provide day-to-day administrative support across teams.
Assist with scheduling monthly meetings and executive visits to HQ.
Coordinate conference room bookings and office events.
Assist with document preparation, company newsletter, and correspondence.
Handle incoming mail, packages, and office communications.
Assist the HR team with month-end expenses versus budget.
Assist CEO with scheduling/tasks if necessary.
Serve as the primary point of contact for building management and vendors.
Coordinate office maintenance requests and facility-related needs.
Ensure office spaces, meeting rooms, and common areas remain organized and functional.
Manage parking assignments and parking-related requests.
Administer ORCA card distribution and tracking.
Coordinate lunch orders, catering, and team events.
Monitor and replenish office snacks, beverages, and kitchen supplies.
Welcome visitors and help create a positive office environment.
Manage bi-weekly office orders via business accounts (Costco, Amazon).