Part-Time Office Assistant
Extra Space Storage•Salt Lake, UT
•Onsite
About The Position
The Office Assistant provides administrative and front-desk support in a corporate office environment. This role serves as the initial point of contact for visitors and callers while supporting daily office operations and providing administrative assistance to the Office Manager and departments across the organization.
Requirements
- One-year certificate from a college or technical school; or three to six months of related experience and/or training; or an equivalent combination of education and experience
- Prior experience in a corporate or professional office environment
- Ability to work reliably onsite during assigned part-time hours
- Ability to operate a PBX, VoIP, or multi-line telephone system
- Strong organizational skills and attention to detail
- Calm, friendly, professional, and service-oriented demeanor in all situations
- Proficiency in Microsoft Office (Word, Outlook, Teams) or comparable software
- Ability to manage multiple tasks in a fast-paced, onsite environment
- Strong verbal and written communication skills
- High reliability and proactive problem-solving skills
Responsibilities
- Answer incoming calls and voicemails and route them to appropriate personnel
- Greet onsite interviewees, vendors, and visitors, and monitor access
- Receive, coordinate, and distribute incoming and outgoing mail, packages, and deliveries
- Maintain reception areas, conference rooms, kitchens, copy areas, and other shared spaces to ensure cleanliness, organization, supplies, and readiness
- Perform beverage station setup, cleaning, stocking, and routine upkeep
- Provide onsite support for meetings and events, including scheduling, catering coordination, set up, and takedown
- Schedule and coordinate shared spaces and company vehicle reservations
- Provide administrative support to departments and leadership, including scheduling and coordination tasks
- Reference shared office procedures, guides, and information
- Assist with the coordination of meetings, office initiatives, and onboarding logistics
- Respond to immediate, onsite office needs in collaboration with the Office Manager and internal teams
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
