Office Assistant - Part Time
About The Position
With facilities and general administration as the focus, the Office Assistant is responsible for maintaining the aesthetic appearance and cleanliness of a high-end office environment including common areas, meeting rooms, library, kitchens and pantries. This role provides a full range of office maintenance services for an office of 125+ team members on two floors. The Office Assistant will maintain the aesthetic integrity of the office by monitoring and tidying workspaces, printer areas, pantries, conference rooms, teaming areas, library and common areas at all times. They will also assist staff with seat changes, setting up workspaces, installing/breaking down computers, and moving items. Additionally, the role involves monitoring and organizing office and pantry supplies and sample returns, assisting with setup and clean-up of onsite internal and client meetings, mailroom operations, and Materials Library maintenance. The Office Assistant will regularly monitor the kitchen, load/unload the dishwasher, and stock supplies as needed. This position also provides back-up support to the Office Coordinator and Receptionist, and assists Studios and other departments as needed.
Requirements
- Minimum of 3 years of similar experience in a corporate environment preferred
- Must be polished and professional
- Available to work Monday – Thursday from 1:00PM – 5:30PM, Friday 12:00PM – 5:30PM and additional hours as needed
- Able to lift 50+ lbs.
- Aptitude to take initiative, be proactive, and maintain productivity without supervision
- Ability to be a team player and step in to assist beyond general responsibilities
- Ability to multi-task in a fast-paced environment
- Effective verbal and written communication required
- Knowledge of Outlook email and Microsoft Teams as communication tools required
Responsibilities
- Provide a full range of office maintenance services for an office of 125+ team members on two floors
- Maintain the aesthetic integrity of the office by monitoring and tidying (cleaning surfaces, vacuuming, spot cleaning) workspaces, printer areas, pantries, conference rooms, teaming areas, library and common areas at all times
- Assist staff as needed with seat changes, setting up workspaces, installing/breaking down computers, helping move items
- Monitor and organize office and pantry supplies and sample returns
- Assist with setup and clean-up of onsite internal and client meetings by ensuring conference room tables and chairs and clean and in order, dishes and mugs are stocked and removed after meetings, assisting with food/drink setup and removal, dry-erase boards and walls are clean and paper and other materials put away after meetings.
- Assist with mailroom operations as needed, including receiving and delivering packages and returns
- Assist with Materials Library maintenance, including keeping the library clutter free, sort and pack materials, bring packages down to pick up area, send and receive communications with outside vendors to arrange sample retrieval
- Monitor kitchen regularly, load/unload the dishwasher, and stock supplies as needed
- Provide back up support to the Office Coordinator and Receptionist as needed
- Assist Studios and other departments as needed
Benefits
- medical
- dental
- vision
- disability
- wellness programs
- flex spending
- paid holidays
- paid time off
- 401k
- profit sharing
- employee stock ownership
- twice annual bonus opportunities
- reimbursement for certain professional licenses and associated renewals and exam fees
- tuition reimbursement for certain eligible programs or classes
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
